Robert Half
Executive Assistant Job at Robert Half in San Francisco
Robert Half, San Francisco, CA, US
Job Description
Job Description
We are looking for an Executive Assistant to join our team based in San Francisco, California. In this role, you will provide comprehensive support to our CEO, taking on a range of responsibilities including meeting coordination, document management, and general administrative tasks. This position offers a contract to permanent employment opportunity and will require you to work standard West Coast hours.
Responsibilities
• Provide high-level administrative support to the CEO, ensuring smooth daily operations.
• Manage the CEO's calendar meticulously, taking into account travel time and location logistics for conferences and meetings to prevent late arrivals or missed appointments.
• Take accurate meeting notes in real-time during conference calls and meetings, capturing all essential details and action items.
• Exhibit strong communication skills to ensure effective follow-up on tasks and projects.
• Prepare and edit word documents, ensuring accuracy and professionalism in all written communication.
• Coordinate travel arrangements, including transport and accommodation, ensuring all arrangements are in line with the CEO's schedule.
• Develop and manage PowerPoint presentations, ensuring they are well-structured and visually appealing.
• Utilize Office Suite and other software such as Cisco Webex Meetings, Concur, CRM, and About Time, demonstrating tech-savviness.
• Maintain accurate records and manage data input in Excel, demonstrating strong attention to detail.
• Undertake research on companies and individuals for conference work, exhibiting strong analytical skills.
• Support other team members with various projects as needed, demonstrating the ability to multitask effectively.• Possess a minimum of 7 years of experience in an Executive Assistant role or similar capacity.
• Proficient in using Cisco Webex Meetings for coordinating and managing virtual meetings.
• Demonstrated ability to use Concur for travel and expense management.
• Experience in using CRM software to manage customer relationships and interactions.
• Knowledge of About Time software for efficient time tracking and management.
• Skilled in Calendar Management across various platforms including Google Calendar, and capable of maintaining and managing multiple calendars.
• Excellent communication skills, both written and verbal, for effective correspondence and conference calls.
• Prior experience in managing correspondence at an executive level.
• Proficiency in Office Suite, particularly PowerPoint for creating effective presentations.
• Previous administrative experience in a fast-paced, dynamic environment.
Responsibilities
• Provide high-level administrative support to the CEO, ensuring smooth daily operations.
• Manage the CEO's calendar meticulously, taking into account travel time and location logistics for conferences and meetings to prevent late arrivals or missed appointments.
• Take accurate meeting notes in real-time during conference calls and meetings, capturing all essential details and action items.
• Exhibit strong communication skills to ensure effective follow-up on tasks and projects.
• Prepare and edit word documents, ensuring accuracy and professionalism in all written communication.
• Coordinate travel arrangements, including transport and accommodation, ensuring all arrangements are in line with the CEO's schedule.
• Develop and manage PowerPoint presentations, ensuring they are well-structured and visually appealing.
• Utilize Office Suite and other software such as Cisco Webex Meetings, Concur, CRM, and About Time, demonstrating tech-savviness.
• Maintain accurate records and manage data input in Excel, demonstrating strong attention to detail.
• Undertake research on companies and individuals for conference work, exhibiting strong analytical skills.
• Support other team members with various projects as needed, demonstrating the ability to multitask effectively.• Possess a minimum of 7 years of experience in an Executive Assistant role or similar capacity.
• Proficient in using Cisco Webex Meetings for coordinating and managing virtual meetings.
• Demonstrated ability to use Concur for travel and expense management.
• Experience in using CRM software to manage customer relationships and interactions.
• Knowledge of About Time software for efficient time tracking and management.
• Skilled in Calendar Management across various platforms including Google Calendar, and capable of maintaining and managing multiple calendars.
• Excellent communication skills, both written and verbal, for effective correspondence and conference calls.
• Prior experience in managing correspondence at an executive level.
• Proficiency in Office Suite, particularly PowerPoint for creating effective presentations.
• Previous administrative experience in a fast-paced, dynamic environment.