Executive Assistant Job at Vaco in Dickson

Our client located in Dickson, TN is seeking an Executive Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a dynamic team in the Real Estate industry!

The Executive Assistant t is a contract-to-hire opportunity with a fully onsite schedule.

Responsibilities:

• Act as a gatekeeper and limit executive's distractions
• Make sure everyone gets announced that comes in office
• Delegates tasks independently
• Compliance, simple audit forms like insurance, smooth operations like all bills are printed and ready for executive to sign
• Handle appointment countdowns
• Deliver executives tax returns to their personal banker
• Finalize paperwork for new website and help get appointments for new branding photos and video for the website
• Help with insurance audit paperwork
• Help with advertising calendar and get dates for mailing
• Help go through mail and handle anything that needs handled with mail.
• Help keep executive organized with leads and upcoming clients in CRM
• Liaison between executive and employees on projects so they stay out of the weeds
• Marketing/Advertising campaigns-help coordinate with Designers
• New Billboard-coordinate with company and designers
• Handle insurance for any vacant personal properties for executive
• Coordinate car repairs, gas in car if needed and maintenance even if with a 3rd party
• Manage any compliance items (this will be within a realistic skillset) like renew executives real estate license online; renew executives Driver License, etc.
• Occasionally help run errands for food or drink
• Oversee larger projects with the team (ordering open house signs, e-ail signature creation on Canva, troubleshooting the printer if needed, adding paper, etc.)
• Help with print media campaigns like newspaper ads, Nfocus and Nashville Business Journal
• Update executives TN. Association of Realtors BIO and Photo
• Update executives company Bio and Photo
• Order gifts for clients and family birthdays etc.
• Plan Work Travel
• Help with executives Passport
• Help with TSA precheck
• Handle State of TN-Unclaimed money
• Handle deposits and light banking when needed
• Help executive keep the office clean, calm in appearance and ON BRAND.
• Order things for executive on Amazon, etc. when needed.

Qualifications:

• Previous experience as an Executive Assistant
• Driver's License
• No drama and works well with others
• Understands URGENCY and how to prioritize tasks
• Does not use their personal phone for personal texts/phone calls unless on breaks or emergent and no personal social media at work.
• Friendly, professional and can thrive in a fast-paced environment and deal with deadlines
• Well-spoken and communicates well in e-mails/written correspondence
• Represents the brand well
• Has no interest in selling real estate

Job Title: Executive Assistant
Opportunity: Contract to Hire
Location: Onsite Dickson
Salary: $43-53/hr