Executive Assistant Job at Veterans Sourcing Group in San Francisco

Title: Executive Assistant II

Location: 100% Remote, work start at 7 AM PT in the morning to support the European Time zone

Duration: 3 Months

• Min 3-year EA experience with Executives / VP level.
• Able to support multiple Executives at the same time (this position will support 3 VPs), very detailed oriented/humble/proactive

Education requirement: Bachelor degree

Job Function:

• Providing 3 VPs in the Legal department with administrative support (two VPs are based in California, one is based in Germany)
• Location: anywhere in the US. Able to start working from
• The Executive Assistant may handle a wide variety of administrative tasks including:

Calendar Management

• Careful and detailed planning for the year ahead
• Proactively managing conflicts and multiple calendars
• Gatekeeper, ensuring the executives ease of day by managing back-to-back meetings and setting aside work/focus time

Expense Reports

• Managing expenses via Concur and submitting them for approval by the deadline

Meeting Planning

• Planning and coordination of meetings and offsites, including preparing the agenda
• Coordination with the facilitator, speakers, internal teams and external vendors

Team Administration

• Maintain email aliases and distribution lists
• Admin for MS Teams site, Wiki pages, etc
• Occasionally assisting with Travel Arrangements such as flight & hotel bookings
• Occasionally assisting with Signature Requests
• The Executive Assistant relies on experience and judgment to plan and accomplish goals.
• Capable of supporting multiple time-sensistive tasks and handling confidential and time sensitive materials and information.

Experience Level: min 3-5 years as an executive assistant to VP level executives.