Executive Assistant Job at Career Group in San Francisco

Our client, a venture capital firm, is seeking an incredible Executive Assistant to support a Managing Partner. This role will entail core high-touch and strategic Executive Assistant tasks including extensive travel arrangements, calendar/scheduling management, meeting logistics, assisting with presentations, serving as a gatekeeper, and ad hoc projects. If you are a driven and motivated candidate looking to support a supportive and compassionate Executive within a strategic partnership role, we would like to hear from you!

What you’ll do:

• Support the Managing Partner and senior team on various administrative issues, including calendar management, email communications, travel and executive itineraries, and special projects.
• Arrange extensive and complex domestic and global travel, including air/ground transportation, itinerary, and expenses.
• Ensure portfolio companies are being supported
• Organize various contact information, client records, data, and reporting; keeping lists and data sets up to date and accurate.
• Manage meeting logistics, assisting with presentations and materials.
• Ability to step in to support as the team grows, assisting with operations and processes.
• Complete additional tasks and projects as needed, maintaining knowledge of broader business goals/objectives.

What you’ll bring:

• A minimum of 4+ years of administrative experience as an Executive Assistant
• Executive-level support experience in a fast-paced environment, with tech, start-up, or venture capital experience preferred.
• Bachelor’s degree is preferred.
• Driven to maintain the highest standard of support, able to hit the ground running.
• Excellent problem-solving and time management, comfortable with compartmentalizing pressing deadlines.
• Outstanding written and oral communication skills with the ability to communicate professionally and diplomatically across both internal and external contacts.
• Excellent attentiveness to details, ready to assist the Managing Partner as strategic thought partner and gatekeeper.

Salary Range:

$115,000 - $120,000

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.