Savvy HR Partner
Executive Assistant Job at Savvy HR Partner in Conroe
Savvy HR Partner, Conroe, TX, United States
Job Description
Job Description
Job Description
Administrative Support
Requirements
Benefits
This is a remote position.
This is a remote position. We are open to remote applicants, and those local to Houston, Texas.
Savvy HR Partner is a specialized recruitment firm dedicated to connecting employers with exceptional talent. Our mission is to revolutionize the hiring process, ensuring organizations find not just good employees, but their next game-changers.
About Justice by Carter Law Firm
Justice by Carter Law Firm is dedicated to delivering high-quality legal services to clients while maintaining a commitment to justice, integrity, and excellence. Our firm values professionalism, client-centered service, and a team-oriented environment. As a growing practice, we seek an Executive Assistant who is detail-oriented, organized, and passionate about financial accuracy and client service.
Position Summary
The Executive Assistant will play a critical role in ensuring accurate, timely calendaring for the Attorneys and maintaining emails for the firm. This position requires a keen eye for detail, strong organizational skills, and the ability to work effectively in a fast-paced legal environment. In this role, you will provide crucial support to our attorneys, ensuring efficient operations and exceptional client service.
Key Responsibilities
- Manage the executive’s calendar, schedule meetings, and coordinate appointments to ensure efficient time management.
- Screen and prioritize emails, phone calls, and other communications, handling routine correspondence independently.
- Prepare and edit documents, presentations, reports, and correspondence as needed.
- Maintain and organize confidential files and records, ensuring accessibility and security.
- Plan and coordinate meetings, including preparing agendas, taking meeting minutes, and tracking action items.
- Arrange travel itineraries, accommodations, and transportation for the executive and team members.
- Organize company events, conferences, and offsite meetings as required.
- Assist in managing key projects by tracking progress, deadlines, and deliverables.
- Conduct research and compile information to support decision-making and strategic planning.
- Serve as a liaison between the executive and internal teams, ensuring alignment on priorities.
- Build and maintain strong relationships with internal and external stakeholders, including clients, vendors, and board members.
- Represent the executive professionally in all interactions.
- Monitor and manage office supplies, equipment, and expenses related to the executive’s operations.
- Handle expense reporting, reimbursement submissions, and budget tracking for the executive.
- Ensure the executive’s workspace is organized and well-maintained.
- Anticipate the needs of the executive and proactively resolve potential issues.
- Identify opportunities for process improvement and implement solutions to enhance efficiency.
Requirements
Qualifications:
- Associate's degree or paralegal certificate from an accredited program is preferred.
- Minimum of 2 years of experience as a Executive Assistant or in a related role within a law firm or legal environment.
- Proficiency in legal terminology, procedures, and software applications (e.g., Microsoft Office Suite, legal databases).
- Strong written and verbal communication skills.
- Exceptional attention to detail and organizational abilities.
- Ability to multitask, prioritize work, and meet deadlines in a fast-paced environment.
- Familiarity with legal research techniques and resources.
- Commitment to maintaining confidentiality and adhering to ethical standards.
Benefits
We offer a competitive compensation package, including benefits and opportunities for professional growth. If you are a dedicated and skilled Executive Assistant with a passion for supporting the legal profession, we encourage you to submit your resume and cover letter for consideration.