Executive Assistant Job at The Larko Group in Chicago

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to two Managing Directors and senior leadership for an outstanding Private Equity firm. This role is designed for someone who thrives in a fast-paced, high-stakes environmentwhere priorities shift rapidly, and quick decision-making is essential. If you are proactive, adaptable, and possess an innate ability to stay organized amidst chaos, this opportunity offers both challenge and reward.

If youre driven by a desire to support influential leaders and are eager to be part of an evolving, high-performing environment, wed love to hear from you. This is a chance to not only provide top-tier administrative support but also to be a key contributor to the success of the team.

Responsibilities

• Provide direct administrative support to two Managing Directors, as well as 1-2 additional senior team members.
• Oversee complex calendars, schedule meetings, and coordinate travel arrangements for key executives.
• Act as a gatekeeper and liaison with key connections, potential LPs, investors, and other stakeholders.
• Handle high-level communication, ensuring timely and effective responses in a high-intensity private equity environment.
• Manage special projects, including event planning, travel reservations, and personal requests as needed.
• Utilize technology and AI tools to enhance efficiency and streamline processes.
• Anticipate executives' needs, arrange reservations, organize gifts, and handle special projects as required.
• Maintain confidentiality and professionalism in all interactions and communications.
• Demonstrate a forward-thinking mindset with exceptional attention to detail.
• Adapt to a fast-paced, ever-changing environment with a strong sense of urgency and responsibility.

Ideal Experience

• Bachelors degree preferred with a minimum of 5 years in a high-level Executive Assistant role.
• A strong understanding of private equity, finance, or legal environments is essential.
• Excellent written and verbal communication skills with the ability to discern appropriate tone and style. Over-communication is preferred over under-communication.
• Proactive and self-sufficient, with the ability to follow up with clients or stakeholders as needed.
• Forward-thinking and highly organized, able to manage multiple tasks and anticipate the needs of the executives.
• Works independently and knows when to take initiative, willingness to go above and beyond is critical in this role.
• Intellectual curiosity and the ability to grasp the intensity and velocity of the private equity world are essential.
• You are someone who thrives in high-pressure environments.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.