Executive Assistant

Executive Assistant Job Description

Company: Pinnacle Real Estate Advisors

Position Type: Part-Time, 10-20 hours per week with the option to grow into a full-time position.

Location: Denver, Colorado (Hybrid)

About Us:

Pinnacle Real Estate Advisors is a local, high-growth, dynamic, and energetic commercial real estate firm.

This Executive Assistant would be a foundational team member of the Thompson Group. The candidate must be a critical thinker who is dedicated to providing exceptional support. We are looking for a self-motivated candidate with a career-driven mindset. Must be hardworking, trustworthy, and organized, with a strong ability to multitask. A can-do attitude is a must, along with the ability to learn quickly and adapt to a demanding and evolving work environment.

The Thompson Group at Pinnacle Real Estate Advisors specializes in advising and representing investors as they buy & sell multifamily assets in the Denver Metro area. We strive to build long-term, trusting relationships with our clients. Our competitive advantage as a brokerage team is our ability to think creatively within a deal, to create win-win scenarios through real estate, and a style of honest communication.

Key Responsibilities:

Operations / Administrative Support

• Provide administrative support to the team, including calendar management, meeting coordination, and communication tracking.
• Assist in preparing reports, presentations, and documentation for internal and client-facing meetings.
• Manage email correspondence and respond on behalf of executives when appropriate.
• Maintain organized records and ensure smooth communication flow between team members.

Client and Vendor Interface

• Act as a point of contact for clients, building owners, property managers, title representatives, lenders, and brokers.
• Support team members with project coordination and follow-up with various stakeholders.

Document Preparation

• Assist with preparing and organizing necessary documents for meetings, client communications, and project management.
• Support the team with document editing, formatting, and ensuring accuracy.

Marketing Support

• Help create and maintain marketing materials, such as brochures, proposals, submarket updates, and market analyses.
• Assist with maintaining listings on real estate platforms and managing email broadcasts and updates.

Position Requirements:

• 4+ year college degree preferred.
• 2+ years of administrative experience, preferably in real estate or a related field.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and Adobe Creative Suite is a plus.
• Ability to learn and work with technology platforms.
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Self-motivated, hardworking, and adaptable in a fast-paced and evolving environment.
• Commitment to client satisfaction and dependable execution of responsibilities.
• This is a hybrid position. You will be expected to be in office part-time.

Position Benefits:

• Hourly pay or prorated salary: $24,000 to $42,000 annually after bonuses, based on qualifications and experience. The salary range provided reflects the total compensation for part-time employment. Compensation will be adjusted proportionally based on hours worked.
• An all-purpose PTO plan.
• Hybrid work-from-home model, not 100% remote.
• A fun, dynamic office environment.

Please no phone calls.