Executive Assistant Job at Gainor Staffing in Washington

Our client, an internationally renowned non-profit dedicated to conserving the natural environment, is seeking an Executive Assistant to provide a high-level of administrative support to the senior leadership team. The assignment requires a time commitment of at least 1 to 3 months. The position is hybrid in Washington DC.

*

Job Responsibilities

Calendar Management

• Scheduling meetings across multiple geographies and time zones
• Reserving conference rooms
• Coordinating travel arrangements domestically and internationally
• Setting up video conference calls
• If needed, ordering catering

Writing/Research

• Taking meeting notes
• Drafting, editing, or proofreading correspondences, memos, or presentations
• Gather materials needed for meetings to make sure deliverables are met

Other Duties

• Manage contracts and budget
• Process expenses
• Ensure communication and collaboration throughout the office
• Information-sharing between internal and external partners
• Processing and handling mail
• Monitoring and responding to emails
• Maintaining files
• Ad-hoc support to team members

Experience and Qualifications

• Bachelors degree or equivalent experience
• 5-7 years administrative experience
• At least 3 years supporting member of senior leadership
• Ability to problem solve and manage multiple priorities in a fast-paced environment
• Professional oral and written communication skills
• Ability to maintain full confidentiality
• Proficiency in Microsoft Office Suite
• Ability to learn new software and technology
• Detail oriented, team player
• Quick learner who is capable of working independently and making decisions

*

*

*

Pay Range: $38 - $41 per hour based on experience.

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.