Executive Assistant

We are seeking an experienced and highly organized Executive Assistant to provide support to a high-profile individual. This part-time role requires managing a variety of tasks, including personal errands, professional scheduling, and event coordination. Most responsibilities can be handled remotely; however, occasional travel for events or personal assistance may be required. The ideal candidate will have prior experience supporting high-profile figures and will be adept at handling both routine and urgent tasks with discretion and professionalism. This is a part-time role, working 8-12 hours per week.

Key Responsibilities:

• Calendar & Schedule Management: Coordinate and manage a complex personal and professional calendar, ensuring appointments, events, and deadlines are efficiently organized and communicated.
• Travel Arrangements: Handle travel bookings, including flights, accommodations, and itineraries. Ensure seamless logistics for both business and personal travel.
• Correspondence & Communication: Act as a primary point of contact for external communications, managing emails, phone calls, and social media messages. Draft and respond to correspondence with discretion and professionalism.
• Event Coordination: Assist in the planning and execution of both personal and professional events, including meetings, appearances, and social engagements.
• Personal Assistance: Manage personal errands and tasks as requested, from making purchases to organizing household needs.
• Confidentiality: Maintain a high level of confidentiality in all matters related to the employer's personal and professional life.

Qualifications:

• At least 2+ years of experience supporting high-profile individuals or celebrities.
• Demonstrated ability to manage sensitive information with discretion.
• Excellent organizational, time management, and multitasking skills.
• Ability to work independently and handle varying tasks with minimal supervision.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools.
• Flexibility for occasional travel and the ability to respond to urgent tasks outside of standard working hours.

Preferred Skills:

• Experience in event coordination or PR.
• Familiarity with social media management.

Additional Requirements:

• Must be available for occasional travel, including potential overnight stays.
• Comfortable working in a fast-paced, ever-changing environment.

Other:

• Performs additional duties as assigned

Note: This job description is not intended to be all-inclusive and the employee will also perform other reasonably related duties as assigned by authorized persons.