Logo
Cypress HCM

Executive Assistant Job at Cypress HCM in Los Angeles

Cypress HCM, Los Angeles, CA, US

Job Description

Job Description
Executive Assistant
The Executive Assistant/ Program Analyst will be supporting the administrative functions and program analysis activities. This role requires an individual with strong initiative, intelligence, and the ability to be a self-starter. The successful candidate will manage a broad range of tasks from executive assistance to program analysis, ensuring the smooth operation and successful execution of divisional goals.
Duties & Responsibilities:
  • Administrative Support:
    • Provide high-level administrative support to the Division leadership and team
    • Manage calendars, schedule meetings, and coordinate travel arrangements
    • Prepare and edit correspondence, communications, presentations, and other documents
    • Handle confidential and sensitive information with discretion
  • Program Analysis:
    • Conduct research and data analysis to support program planning and decision-making
    • Monitor program metrics and performance indicators to ensure alignment with strategic goals
    • Prepare comprehensive reports and presentations on program outcomes and recommendations
    • Collaborate with cross-functional teams to gather and analyze data relevant to program objectives
  • Project Coordination:
    • Plan, coordinate, and oversee smaller projects to ensure they are completed on time and within budget
    • Track project progress, identify risks, and develop mitigation strategies
    • Create detailed project plans, timelines, and status reports
    • Support strategic initiatives, activities, and projects to successful completion
  • Process Improvement:
    • Identify opportunities for process improvements and efficiencies within the division
    • Develop and implement new administrative systems and procedures
    • Provide training and support to team members on new processes and tools
  • Communication and Coordination:
    • Act as a liaison between the Division Director, team members, and external stakeholders
    • Facilitate effective communication within the division and across departments
    • Organize and coordinate team meetings, events, and offsite activities
  • Other duties may be assigned
Qualifications:
  • Preferred: Bachelor’s degree in Business Administration, Program Analysis, or a related field
  • Minimum of 3-5 years of experience in an administrative, program analysis, or similar role
  • Consumer Product Goods industry experience preferred
  • Proven ability to manage multiple tasks and projects simultaneously
  • Strong organizational, analytical, and problem-solving skills
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and analysis tools
  • Ability to work independently and take initiative in a fast-paced environment, with a contagious positive, can-do attitude
  • Detail-oriented and ability to work across many different workstreams
  • Learns quickly and can assimilate large amounts of information and make good decisions to result in a positive outcome
  • High level of discretion and confidentiality
Pay: $75k-$100k DOE