Executive Assistant Job at Cypress HCM in Los Angeles

Executive Assistant

The Executive Assistant/ Program Analyst will be supporting the administrative functions and program analysis activities. This role requires an individual with strong initiative, intelligence, and the ability to be a self-starter. The successful candidate will manage a broad range of tasks from executive assistance to program analysis, ensuring the smooth operation and successful execution of divisional goals.

Duties & Responsibilities:

• Administrative Support:
• Provide high-level administrative support to the Division leadership and team
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents
• Handle confidential and sensitive information with discretion
• Program Analysis:
• Conduct research and data analysis to support program planning and decision-making
• Monitor program metrics and performance indicators to ensure alignment with strategic goals
• Prepare comprehensive reports and presentations on program outcomes and recommendations
• Collaborate with cross-functional teams to gather and analyze data relevant to program objectives
• Project Coordination:
• Plan, coordinate, and oversee smaller projects to ensure they are completed on time and within budget
• Track project progress, identify risks, and develop mitigation strategies
• Create detailed project plans, timelines, and status reports
• Support strategic initiatives, activities, and projects to successful completion
• Process Improvement:
• Identify opportunities for process improvements and efficiencies within the division
• Develop and implement new administrative systems and procedures
• Provide training and support to team members on new processes and tools
• Communication and Coordination:
• Act as a liaison between the Division Director, team members, and external stakeholders
• Facilitate effective communication within the division and across departments
• Organize and coordinate team meetings, events, and offsite activities
• Other duties may be assigned

Qualifications:

• Preferred: Bachelors degree in Business Administration, Program Analysis, or a related field
• Minimum of 3-5 years of experience in an administrative, program analysis, or similar role
• Consumer Product Goods industry experience preferred
• Proven ability to manage multiple tasks and projects simultaneously
• Strong organizational, analytical, and problem-solving skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and analysis tools
• Ability to work independently and take initiative in a fast-paced environment, with a contagious positive, can-do attitude
• Detail-oriented and ability to work across many different workstreams
• Learns quickly and can assimilate large amounts of information and make good decisions to result in a positive outcome
• High level of discretion and confidentiality

Pay: $75k-$100k DOE