Executive Assistant to CEO (onsite) Job at GTM Payroll Services Inc in Clifton P

Are you a detail-oriented professional who thrives on making things happen? Do you enjoy being the glue that holds everything together in a dynamic, fast-paced environment? We're searching for an exceptional Executive Assistant to partner with our visionary CEO, ensuring seamless operations and driving success across both business and personal objectives.

Your Role: More Than Just an Assistant

As the Executive Assistant, you'll be the CEO's trusted partner, handling critical responsibilities with precision, discretion, and care. Your role includes:

• Strategic Scheduling: Manage and optimize the CEO's complex calendar, balancing business priorities with personal commitments.
• Document Excellence: Draft, edit, and refine presentations, correspondence, and reports to the highest professional standard.
• Event Coordination: Organize key meetings, corporate events, and non-profit initiatives, ensuring flawless execution.
• Travel Management: Plan and oversee domestic and international travel logistics, including detailed itineraries.
• Administrative Oversight: Maintain an organized executive suite, manage vendor relationships, and oversee office logistics.
• Personal Assistance: Support the CEO's work-life balance through personal errands, event planning, and travel arrangements.
• Executive Liaison: Serve as the primary point of contact for internal and external stakeholders, building strong relationships at all levels.
• Confidentiality Champion: Handle sensitive information with the utmost discretion and integrity.

What You Bring

• Experience: At least 10 years supporting senior executives, with proven expertise in managing competing priorities.
• Education: Bachelor's degree in business administration or a related field.
• Technical Skills: Advanced proficiency in Microsoft 365 Suite, QuickBooks, Concur, and relevant web applications.
• Soft Skills: Impeccable communication, adaptability, and an anticipatory mindset to proactively support the CEO's needs.
• Industry Knowledge: Familiarity with financial, legal, and business principles is a strong advantage.

Success Factors

• A "no-task-is-too-small" mentality with unwavering attention to detail.
• Ability to remain calm under pressure and quickly adapt to changing priorities.
• Discretion and dependability in managing sensitive information.
• A natural problem-solver who thrives on building structure in a fast-paced environment

Why Join Us?

• Be Part of Something Big: Work closely with an inspiring CEO and make a tangible impact on the company's growth.
• Challenge and Growth: Take on a wide range of responsibilities in a role that's as rewarding as it is dynamic.
• Team-Centric Environment: Collaborate with passionate, high-performing professionals.
• Flexibility and Balance: Enjoy a mix of professional challenges and personal support activities, ensuring variety in your day-to-day work.

Ready to Take the Next Step?

If you're ready to elevate your career in a high-profile role where your expertise is valued, apply today! Your organizational skills, dedication, and resourcefulness could be the key to unlocking the CEO's full potential - and yours.