Executive Assistant, Co-CEO Office Job at Fifth Season in Los Angeles

Role: Executive Assistant, Co-CEO Office
Compensation: Base Salary ($47K-$50K) + Overtime ($8K-$9K) + Target Bonus (up to $3K)
Location: Los Angeles, CA

Role Summary:

At FIFTH SEASON we're on a mission to change the world through groundbreaking entertainment. We're a team of superstars, passionate about creating innovative and compelling content that captivates audiences around the globe.

We are seeking an Executive Assistant to support our Co-CEOs at our LA Headquarters. This role is an exceptional opportunity for a highly organized, detail-oriented, and proactive individual with a strong interest in the film and TV industry. Working closely with our Co-CEOs, you will be at the heart of our operations, ensuring seamless coordination and contributing to the strategic initiatives that drive our success. If you're ready to contribute to our ongoing success in producing award-winning content and be part of an exceptional team that embraces the dynamic and global nature of our business, we’d love to hear from you.

Responsibilities:

Executive Administrative Support

• Oversee and manage the Co-CEOs' calendars, expertly scheduling internal and external meetings and calls to ensure a productive and balanced workflow.
• Actively participate in select calls and Zoom meetings, providing comprehensive notes, managing IT requirements, and coordinating follow-up communications.
• Manage all aspects of phone communications, including maintaining detailed phone sheets, rolling calls, and ensuring critical calls are returned promptly.
• Coordinate and book comprehensive domestic and international travel arrangements, including flights, hotels, car services, and set visits, ensuring meticulous preparation and continued productivity during trips.

Meeting & Event Coordination

• Lead the coordination of board meetings, both remote and in-person, with key partners in Tokyo, Seoul/LA, and NYC/LA, ensuring all logistical details are handled with precision.
• Maintain and enforce the internal meeting cadence with department executives, particularly department heads, to ensure recurring meetings are prioritized despite competing demands.
• Strategically plan and coordinate the Co-CEOs' participation in major Film/TV Festivals (e.g., Sundance, Cannes, TIFF, Berlinale), including on-site support to assist the TV/Film team with meetings, events, and logistics.
• Collaborate closely with the Marketing team to plan and execute company-wide events, overseeing venue selection, catering, invitation management, and providing on-site event support.

Communication & Coordination

• Monitor and disseminate weekly PR announcements, tailoring updates for the Senior Leadership Group (SLG) as necessary.
• Compile and distribute the weekly company Traffic report, detailing all upcoming external and creative meetings.
• Manage and organize an extensive and growing list of contacts within a secure system, ensuring internal systems like Connect are consistently updated.
• Coordinate and provide logistical support for SLG retreats, ensuring a smooth and productive schedule throughout the event.

Special Projects

• Efficiently file, sort, and log monthly expenses for the Co-CEOs using Concur, ensuring accuracy and timely submission.
• Track and review external submissions (primarily film-related), providing concise coverage summaries, and managing follow-up communications with external executives.
• Support the Co-CEOs with tasks as needed, including but not limited to managing appointments, reservations, etc.
• Lead or contribute to special projects, providing cross-departmental support as required, leveraging your experience to drive success.

Requirements:

• Minimum of 4 years supporting senior level executives in a fast-paced film, TV, production, or entertainment related company.
• Demonstrated expertise in managing complex, high-volume calendars and scheduling across multiple time zones.
• Advanced proficiency with Microsoft Office applications and other relevant administrative tools.
• Superior oral and written communication skills, with a proven ability to communicate effectively across all levels of an organization.
• Exceptional attention to detail, accuracy, and organizational skills, with a track record of managing multiple priorities simultaneously.

Characteristics & Personality:

• Communicator - Excels in articulating ideas and information clearly, both orally and in writing, across a global and matrixed environment, ensuring collaboration.
• Resilient - Demonstrates strong determination and adaptability, consistently overcoming challenges while fostering personal and team development.
• Entrepreneur - Thrives in dynamic and fast-paced environments, proactively embracing change and driving solutions to support FIFTH SEASON’s growth.

In addition to the competencies above, the ideal candidate will:

• Embody FIFTH SEASON's commitment to fostering an inclusive, anti-racist, and feminist workplace. All candidates must have a proven track record of promoting and valuing diversity and inclusivity in previous roles, and a commitment to fostering these values in the workplace.

About Us:

FIFTH SEASON is a global leader in the creation, production, and distribution of feature films, star-driven television series, and premium documentaries. Known for producing and distributing award-winning content that engages audiences and moves culture, the studio’s film titles include hit ensemble comedies 80 for Brady and the Book Club franchise for Paramount and Universal, John Carney’s Flora and Son for Apple TV+, William Oldroyd’s Eileen for Neon, the multi-Oscar-nominated The Lost Daughter from Maggie Gyllenhaal for Netflix and Michael Bay’s Ambulance for Universal. The studio produces star-driven TV series, including the 14 Emmy-nominated Severance, See, Truth Be Told, and Lady in the Lake starring Jason Momoa, Octavia Spencer, and Natalie Portman, respectively, as well as upcoming series from Jason Momoa, Chief of War, and The Savant starring Jessica Chastain all for Apple TV+, Amy Schumer’s Life & Beth and limited-turned-returning series Nine Perfect Strangers starring Nicole Kidman for Hulu as well as two seasons of Tokyo Vice for Max and Wolf Like Me for Peacock. In addition, FIFTH SEASON is the studio behind Emmy-nominated documentaries McCartney 3, 2, 1 and Being Mary Tyler Moore for Hulu and HBO, respectively as well as Sean Penn’s Superpower for Paramount+ and OMNIVORE featuring René Redzepi for AppleTV+. FIFTH SEASON also handles global distribution for a library of hit series in addition to its own studio productions, including scripted series such as Killing Eve, The Morning Show, Normal People, and The Night Manager amongst many others.

Our Culture:

A studio with a soul, FIFTH SEASON is proud to be an anti-racist and feminist company, focused on leaving the entertainment business better than we found it. We empower freedom and ownership, delivering the expertise of a big studio with the entrepreneurial spirit and creativity of a start-up. FIFTH SEASON is an equal opportunity employer committed to a diverse and inclusive work environment.

We offer competitive compensation, benefits, and opportunities for professional growth in a dynamic and exciting industry. The ideal candidate is driven and hungry to learn and wants to be in the trenches of the entertainment industry. If you meet the above requirements and are excited about this opportunity, we invite you to apply.