Juno Search Partners - Open Positions

Juno Search Partners - Open Positions is hiring: Executive Assistant to Presiden

Juno Search Partners - Open Positions, Philadelphia, PA, United States

Job Description

Our client, a financial services company in Philadelphia, is seeking an Executive Assistant to join the team and work directly with & support the President, and other executives as needed. This role involves providing high-level professional and personal administrative support, managing schedules, coordinating meetings and travel arrangements, and handling confidential information with the utmost discretion.

This role is onsite 3-4 days a week.

Duties include, but are not limited to:

Manage the President's professional and personal calendar, including scheduling meetings and appointments.
Prepare, proofread, and edit documents, presentations, and reports.
Conduct research and compile information for various projects.
Arrange and coordinate travel itineraries, accommodations, and other logistics.
Maintain and organize electronic and physical files, ensuring easy retrieval of information.
Assist in the preparation of materials for meetings and other high-level presentations.
Act as a liaison between the President and internal/external stakeholders.
Prepare and distribute internal communications and announcements as directed.
Attend meetings as directed and follow up on action items as necessary.
Handle sensitive and confidential information with the utmost discretion and professionalism.
Ensure compliance with company policies and legal regulations related to data protection and confidentiality.

Qualifications:

Bachelor's degree in business administration, finance, or a related field is preferred.
3+ years of executive support experience required.
Exceptional organizational and time management skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Proficiency in iOS
Strong written and verbal communication skills.
High level of professionalism and ability to maintain confidentiality.
Strong problem-solving skills and attention to detail.
Ability to adapt to changing priorities and work effectively in a fast-paced environment.
Excellent interpersonal skills and the ability to work collaboratively with a diverse group of individuals.

Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It’s expected that all employees are aware of this policy and that they create an environment that’s sensitive and respectful to all individuals.