Novus Group
Executive Assistant I ($48,963-$61,162) Job at Novus Group in Mechanicsburg
Novus Group, Mechanicsburg, PA, US
Job Description
Job Description
The Chief Nursing Officer and the Vice President of Operations are looking for a new motivational and creative Executive Assistant I to support the West Shore Executive Team
There may be some off shift hours to support the Executive Team/Nursing department during employee experience activities.
Schedule: Monday – Friday from 8:00 a.m. – 4:30 p.m. No holidays!
Purpose:
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
Responsibilities:
- Answers phones and directs all incoming calls to appropriate party promptly and efficiently.
- Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents.
- Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner.
- Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines.
- Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
- Processes incoming and outgoing mail.
- Maintains confidentiality of mail addressed to the president.
- Records and distributes minutes and other relevant information to appropriate participants in a timely manner.
- Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs.
- Arranges travel schedule and reservations for executive management as needed.
- Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.
- Will support the Daisy and Bee awards in the nursing department.
Qualifications:
- High school diploma or equivalent.
- 8 years’ experience in an increasingly responsible administrative support role.
- 5+ years’ experience with support at the executive level.
- Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook.
- Excellent calendar management skills, including the coordination of complex executive meetings.
- Experience assisting management with the creation of PowerPoint presentations.
- Experience scheduling travel arrangements for management