Novus Group

Administrative Assistant (Medical Office) Job at Novus Group in Pittsburgh

Novus Group, Pittsburgh, PA, US

Job Description

Novus Group is your advocate to DIRECT HIRE positions with a multibillion-dollar organization.

Employees of this organization can enjoy the following benefits and much more!

Caregiving support for childcare/elderly family members

Paid time off up to 5 weeks

Student Loan Refinancing / forgiveness

Medical, Dental, Vision and other coverages

Up to 8% retirement savings match

Up to $6,000 per year in Tuition Assistance to you and your immediate family

Adoption Assistance, Pet Insurance and Retail Perks & Discounts

Ongoing learning

Accelerated Career Path

Flexible work arrangements

7 holidays per year

PTO buy back and selling excess, when eligible

The successful candidate will have a college Degree with 3+ years’ experience working in a medical environment as administrative support person. Intermediate proficiency in Microsoft Office Suite products. Prior experience with travel arrangements, calendar management and completion of expense reports will be required.

Administrative Assistant – Pittsburgh, PA (Lawrenceville Area 15224)

Direct Hire
Full-time hire with Company
On-site Lawrenceville, PA
Monday – Friday – Daylight hours
$18.00 - $22.00 per hour as new employee (performance raises available, after hire)

Must have at minimum all of the following:

High School diploma or equivalent required, College Degree strongly preferred
Three (3) years’ experience in an administrative support role
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software
Ability to use applicable MS Suite products (Word, Excel, PowerPoint, Outlook)
Working knowledge of business processes and procedures
Knowledge of basic accounting and financial principles and functions
Ability to analyze data and use basic reasoning skills
Prior experience working in a medical environment is strongly preferred

Purpose of the Position:

Provide varied administrative support to a department, a group of professionals and/or multiple departments

Responsibilities:

Under general direction, provides varied administrative support to a department or group of professionals.
May make travel arrangements.
Maintains various accounting and budgetary records (i.e., completes expense reports).
Collects, compiles, and analyzes moderately complex data and information.
Composes straightforward written descriptions of results.
Research, draft, and/or abstract reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
May also perform all responsibilities of an Administrative Assistant – Associate:
Performs routine clerical functions, such as copying, sorting, filing, and typing.
Sets up and maintains varied office files, logs, and records office activities.
Orders office supplies and maintains office equipment.
Answers, screens, and routes incoming calls and messages.
Responds to routine questions
Greets, screens, and directs visitors to appropriate staff member.
Reviews administrative procedures and interprets them for employees.
Maintains supervisor’s calendar (i.e., proactively schedules meetings on supervisor’s behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).