Senior Administrative Assistant Job at Solomon Page in New York

We have an exciting opportunity with our client in the music industry! This role is great for an Administrative Assistant looking to get into the creative space. This role is in New York City.

• Pay rate: $38 per hour
• Start date 12/16
• Long term Temp (could very well go for at least a year)
• Supporting 4 VP-Level Managers
• In-office 2 days per week (Tues/Weds), rest of the week work from home

Responsibilities:

• Calendar management: Responsible for scheduling appointments, meetings, and events on behalf of the executive. This includes organizing and maintaining the executive's calendar, coordinating availability with internal and external stakeholders, and ensuring that all appointments are accurately reflected and updated as needed.
• Travel coordination: Manage all requested aspects of the executive's travel arrangements, including booking flights, hotels, transportation, and other accommodations as necessary. This includes researching and comparing travel options, coordinating travel itineraries, and ensuring that all travel logistics are handled efficiently and within budget.
• Managing expense reports: Oversee the preparation, submission, and tracking of expense reports for the executive. This includes reviewing and organizing receipts, categorizing expenses, and completing expense forms within Expensify. The contractor will ensure that all expense reports are submitted accurately and in a timely manner.
• Logistical support: Provide logistical support for various administrative tasks and projects as assigned by the executive. This may include organizing and coordinating meetings, preparing meeting materials, setting up conference calls or video conferences, and assisting with other administrative duties as needed.
• Material support: Assist with managing and organizing materials related to the executive's projects or initiatives. This may include ordering materials as needed, supporting the creation or formatting of presentations or documents, or reviewing documentation.
• P&C Project Based Work: Provide support on ad-hoc projects including event coordination, administrative tasks, research, and deck creation with the People & Culture team & other departments on an as needed basis, based on bandwidth and availability.
• Office Support: Provide dedicated office support once a week or more on an as
• needed basis, ensuring all necessary administrative and operational tasks are handled efficiently. This includes maintaining office supplies, coordinating meeting spaces, managing the seating schedule, and addressing any immediate needs that arise during your assigned day. Offer additional office support during events or when teams and departments are present in the office for offsite activities.

Qualifications:

• Heavy Calendar and Travel Management experience required
• Assisting with Events, Dinner reservations/planning
• Additional project-based work experience
• Must have worked with Google-Suite

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.