Executive Assistant Job at Hachman Construction in Greenbrae

Executive Assistant / Office Assistant

Hachman Construction

San Rafael, CA

Ready to make an impact? We're looking for a high-energy Executive Assistant / Office Assistant to join our team and help keep everything running like a well-oiled machine! If you thrive in a fast-paced environment, love being organized, and can juggle multiple priorities with ease, we want to meet you.

Learn more at: https://www.hachmanconstruction.com/

What You'll Do

• Act as the right-hand support to our leadership team, ensuring their day runs smoothly.
• Coordinate with retirement account vendors and handle sensitive administrative tasks with confidentiality and professionalism.
• Maintain organized schedules, including calendar management and meeting coordination.
• Oversee and manage all digital (Dropbox) and physical filing systems.
• Plan and execute monthly safety meetings, including selecting topics and preparing materials.
• Welcome new clients by preparing and distributing personalized welcome packets.
• Manage vehicle-related paperwork, including registration, insurance, and GPS tracking.
• Purchase and maintain office and kitchen supplies, coordinating with cleaning services as needed.
• Handle IT matters and call customer service with technology/connectivity/performance issues.
• Update and maintain company calendars, ensuring timely internal communication.
• Post pictures of completed projects and assist with job site signage orders.
• Assist with special projects and unexpected challenges, bringing creativity and resourcefulness to every task.

What We're Looking For

• Exceptional organizational skills with a proactive mindset.
• Strong written and verbal communication abilities.
• Proficiency in tools like Dropbox, Microsoft Office Suite, and Google Workspace.
• Experience in administrative or office assistant roles (preferred).
• Comfortability and knowledge with the basics of IT.
• Ability to multitask and adapt to shifting priorities.
• A positive attitude and a collaborative, team-oriented approach.

Why Join Us?

• Be part of a collaborative and supportive team that values your contributions.
• Opportunities for growth and professional development.
• A fast-paced environment where no two days are the same.
• Competitive salary and benefits package.

Ready to jump in and make a difference? Send your resume and a brief cover letter explaining why you're the perfect fit.

We can't wait to hear from you!