Hachman Construction Inc
Executive Assistant
Hachman Construction Inc, San Rafael, California, United States, 94911
Executive Assistant /
Office Assistant
Hachman Construction
San Rafael, CA
Ready to make an impact?
We're looking for a high-energy Executive Assistant / Office Assistant to join our team and help keep everything running like a well-oiled machine! If you thrive in a fast-paced environment, love being organized, and can juggle multiple priorities with ease, we want to meet you.
Learn more at:
What You
'
ll Do Act as the right-hand support to our leadership team, ensuring their day runs smoothly. Coordinate with retirement account vendors and handle sensitive administrative tasks with confidentiality and professionalism. Maintain organized schedules, including calendar management and meeting coordination. Oversee and manage all digital (Dropbox) and physical filing systems. Plan and execute monthly safety meetings, including selecting topics and preparing materials. Welcome new clients by preparing and distributing personalized welcome packets. Manage vehicle-related paperwork, including registration, insurance, and GPS tracking. Purchase and maintain office and kitchen supplies, coordinating with cleaning services as needed. Handle IT matters and call customer service with technology/connectivity/performance issues. Update and maintain company calendars, ensuring timely internal communication. Post pictures of completed projects and assist with job site signage orders. Assist with special projects and unexpected challenges, bringing creativity and resourcefulness to every task. What We
'
re Looking For
Exceptional organizational skills with a proactive mindset. Strong written and verbal communication abilities. Proficiency in tools like Dropbox, Microsoft Office Suite, and Google Workspace. Experience in administrative or office assistant roles (preferred). Comfortability and knowledge with the basics of IT. Ability to multitask and adapt to shifting priorities. A positive attitude and a collaborative, team-oriented approach. Why Join Us?
Be part of a collaborative and supportive team that values your contributions. Opportunities for growth and professional development. A fast-paced environment where no two days are the same. Competitive salary and benefits package.
Ready to jump in and make a difference?
Send your resume and a brief cover letter explaining why you're the perfect fit.
We can't wait to hear from you!
Office Assistant
Hachman Construction
San Rafael, CA
Ready to make an impact?
We're looking for a high-energy Executive Assistant / Office Assistant to join our team and help keep everything running like a well-oiled machine! If you thrive in a fast-paced environment, love being organized, and can juggle multiple priorities with ease, we want to meet you.
Learn more at:
What You
'
ll Do Act as the right-hand support to our leadership team, ensuring their day runs smoothly. Coordinate with retirement account vendors and handle sensitive administrative tasks with confidentiality and professionalism. Maintain organized schedules, including calendar management and meeting coordination. Oversee and manage all digital (Dropbox) and physical filing systems. Plan and execute monthly safety meetings, including selecting topics and preparing materials. Welcome new clients by preparing and distributing personalized welcome packets. Manage vehicle-related paperwork, including registration, insurance, and GPS tracking. Purchase and maintain office and kitchen supplies, coordinating with cleaning services as needed. Handle IT matters and call customer service with technology/connectivity/performance issues. Update and maintain company calendars, ensuring timely internal communication. Post pictures of completed projects and assist with job site signage orders. Assist with special projects and unexpected challenges, bringing creativity and resourcefulness to every task. What We
'
re Looking For
Exceptional organizational skills with a proactive mindset. Strong written and verbal communication abilities. Proficiency in tools like Dropbox, Microsoft Office Suite, and Google Workspace. Experience in administrative or office assistant roles (preferred). Comfortability and knowledge with the basics of IT. Ability to multitask and adapt to shifting priorities. A positive attitude and a collaborative, team-oriented approach. Why Join Us?
Be part of a collaborative and supportive team that values your contributions. Opportunities for growth and professional development. A fast-paced environment where no two days are the same. Competitive salary and benefits package.
Ready to jump in and make a difference?
Send your resume and a brief cover letter explaining why you're the perfect fit.
We can't wait to hear from you!