Administrative Coordinator Job at Robert Half in Lakeland

We are offering an exciting opportunity for an Administrative Coordinator for a great company based in Lakeland, Florida. As a key part of our team, you will be at the forefront of handling customer inquiries, maintaining detailed records, and processing applications. This role is pivotal in ensuring smooth operations within our company.

Responsibilities:

• Coordinate administrative tasks and projects such as printing materials, creating newsletters, and other related duties.

• Resolve customer inquiries in a timely and professional manner.

• Monitor customer accounts and take appropriate action when necessary.

• Upload documents into the appropriate portal per customer guidelines

• Assist in maintaining compliance by adding all necessary information into web portals as they come in, including documents, agendas, notices, meeting minutes, bids, etc.

• Follow up with internal staff on missing information to ensure all records and accounts are up-to-date and accurate.

• Utilize MS Office for various administrative tasks and functions, demonstrating proficiency and efficiency.

The ideal candidate for this role will have 5+ years of administrative experience in their career. Please apply to Jane Gearhart if interested!

• Minimum of 3 years of experience in an administrative role
• Proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook
• Excellent communication skills, both written and verbal
• Strong organizational skills with attention to detail
• Ability to multitask and prioritize tasks effectively
• Experience in coordinating and managing schedules
• Ability to work independently and as part of a team
• Problem-solving skills and ability to make decisions under pressure
• High school diploma or equivalent; higher education or certifications an advantage.