Administrative Specialist Job at State of Kansas in Shawnee

Job Posting

Important Recruitment Information for this vacancy

Job Posting closes: Open Until Filled

Agency Information:

The Kansas Corporation Commission (KCC) currently has a vacancy for an unclassified Administrative Specialist for the Topeka location. The KCC is a multi-faceted agency responsible for regulating public utilities including electric, natural gas, telecommunication and water companies as well as motor carriers, oil and gas pipelines and oil and gas natural production activities. The Commission's headquarters is in Topeka with the central Conservation office in Wichita and four Conservation district offices located in Dodge City, Wichita, Chanute and Hays.

About the Position

Who can apply: Anyone

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: Monday - Friay 8 - 5

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Search Keywords: Receptionist, Topeka, Shawnee

Compensation: $18 - $20 Hourly

* Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information

Position Summary & Responsibilities

Position Summary:

Serves as first level of contact for visitors and callers to the KCC Main Office.

Job Responsibilities may include but are not limited to the following:

* Responds to both walk-in visitors and telephone calls.

* Receives all mail and vendor deliveries and provides signature when required.

* Manages check-in process for visitors attending agency meetings and events. Notifies the Public Affairs Office of press attendance at events.

* Responsible for training staff that will back-up front desk duties. Maintains written procedures and processes for the front desk.

* Reviews monthly vehicle fuel, maintenance and k-tag logs for completeness and accuracy, then submits them to Public Affairs and Consumer Protection (PACP) Director for signature.

* Reviews monthly interpreter invoices for accuracy, then completes a purchase request for PACP signature.

* Prepares annual compliance letters to jurisdictional utilities, then submits them to PACP director for review and signature. Tracks and logs responses, follows up as needed.

* Assists the KCC Transportation Division with periodic clerical projects and mailings.

Qualifications

Minimum Qualifications: Three years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.

Post-Offer, Pre-employment Requirements: Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at https://www.ksrevenue.gov/taxclearance.html

If you need assistance with the tax clearance, please contact Kansas Department of Revenue at (785)296-3199 or by email at kdor_specialprojects@ks.gov

Recruiter Contact Information

Name: Sandra Rak

Email: Sandra.Rak@ks.gov

Phone: 785-271-3136

Job Application Process

* Sign in or register as a New User.

* Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

* Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

* Start your draft job application, upload other required documents, and Submit when it is complete.

* Manage your draft and submitted applications on the Careers> My Job Applications page.

* Check your email and My Job Notifications for written communications from the Recruiter.

* Email - sent to the Preferred email on the My Contact Information page

* Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

* DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application

* Cover Letter

* Resume

Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents"

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Landon State Office Building

900 SW Jackson, Rm 401

Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.