County of San Diego, CA
Executive Assistant - Scheduler - (Temporary) -24089608
County of San Diego, CA, San Diego, CA
Salary: $75,000.00 - $90,000.00 Annually
Location : County of San Diego, CA
Job Type: Temporary - Full Time
Job Number: 24089608
Department: Board/Supervisors Dist 1
Opening Date: 08/01/2024
Closing Date: Continuous
Job Summary
Executive Assistant - Scheduler
This job assignment is temporary
The Office of Supervisor Nora Vargas, Chair of the San Diego County Board of Supervisors, is seeking a highly motivated and qualified applicant to serve as the Executive Assistant/Scheduler, who will maintain a professional, productive and positive demeanor while managing multiple and competing tasks and projects, and who has demonstrated the professionalism and discretion necessary for a job that requires a high level of trust and confidentiality. This job assignment is temporary. However, the selected candidate may have the opportunity to compete for future job opportunities within the Board Office.
DUTIES AND RESPONSIBILITIES:
Skills and Knowledge Requires:
QUALIFICATIONS
HOW TO APPLY:
Interested applicants must submit a cover letter, resume, as well as 2-3 professional references, to be considered. Send to with "Executive Assistant" in the subject line.
The annual salary range for this position is $75,000 - $90,000. Salary will be based on experience and expertise.
As an employer of over 19,000 employees, the County of San Diego is an organization committed to veteran hiring, retention, and professional development. We recognize the contributions and sacrifices made by our veterans and value the unique expertise and leadership qualities they bring to our workforce. We strive to provide veterans with the resources and tools necessary to maximize their employment opportunities, and to assist veterans with their transition into civilian life by applying the valuable skills, knowledge and training acquired in service to positions and career paths at all levels within our large organization. Click on the resource link below to learn more about how the County of San Diego supports its veterans.
: Do you need assistance translating your military experience into civilian experience? This tool can help!
The County of San Diego and its employees embrace the vision of: a just, sustainable, and resilient future for all. Our values include: integrity, equity, access, belonging, excellence, and sustainability. Each of which are infused throughout our operations. While also embracing a mission of strengthening our communities with innovative, inclusive, and data driven services through a skilled and supported workforce. Click here for more information on our Strategic Plan (sandiegocounty.gov) as well as our commitment to serve everyone, to build a Framework for the Future that will create a County that works for all.
Under California Government Code Sections 3100 - 3109, public employees are designated as disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.
The County of San Diego is committed to valuing diversity and practicing inclusion because our diverse workforce is our greatest asset, and our customers are our number one priority.
Location : County of San Diego, CA
Job Type: Temporary - Full Time
Job Number: 24089608
Department: Board/Supervisors Dist 1
Opening Date: 08/01/2024
Closing Date: Continuous
Job Summary
Executive Assistant - Scheduler
This job assignment is temporary
The Office of Supervisor Nora Vargas, Chair of the San Diego County Board of Supervisors, is seeking a highly motivated and qualified applicant to serve as the Executive Assistant/Scheduler, who will maintain a professional, productive and positive demeanor while managing multiple and competing tasks and projects, and who has demonstrated the professionalism and discretion necessary for a job that requires a high level of trust and confidentiality. This job assignment is temporary. However, the selected candidate may have the opportunity to compete for future job opportunities within the Board Office.
DUTIES AND RESPONSIBILITIES:
- Prepares the schedule for the Supervisor and shares information with staff
- Briefs the Supervisor on all scheduling activities and requests
- Responds to all invitations, either by email, written correspondence, or personal telephone call
- Makes reservations for the Supervisor's air travel, ground transportation and lodging
- Submits travel and expense reimbursements in a timely manner
- Ensures the Supervisor is provided with briefing materials for each event by coordinating with event participants and the appropriate staff
- Monitors Supervisor's tasks and adjust working time accordingly
- Maintains Supervisor's files including notes, correspondence and all information relating to travel
- Organizes documentation and materials for the Supervisor's annual financial disclosure reports
- Manages office supplies, payroll and petty cash
- Acts as a liaison for constituents and other individuals when they visit the Supervisor
- Acts as a liaison between the Supervisor and other Supervisors staff, county staff and other government agencies to arrange for the Supervisor's attendance at meetings or to coordinate travel plans
- Works well under pressure and handles stress
Skills and Knowledge Requires:
- Experience using Microsoft Word, Excel and Outlook
- Strong oral and written communication skills
- Ability to exercise discretion and independent judgment with respect to prioritization of and recommendations on appointments
- Thoroughness and careful attention to detail
- Ability to work cooperatively and courteously with others
- Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner
- Thorough knowledge of office administration, policies, practices, and procedures.
- Availability for occasional work on evenings or weekends
- Perform other duties as assigned
QUALIFICATIONS
- Ability to work independently and organized in a fast-paced environment, while managing several projects simultaneously and adjusting to frequently shifting immediate demands
- Self-starter with excellent project, time management, and organizational skills
- Commitment to equity, reproductive, racial, social, and economic justice, and their intersections and possess good political acumen
HOW TO APPLY:
Interested applicants must submit a cover letter, resume, as well as 2-3 professional references, to be considered. Send to with "Executive Assistant" in the subject line.
The annual salary range for this position is $75,000 - $90,000. Salary will be based on experience and expertise.
As an employer of over 19,000 employees, the County of San Diego is an organization committed to veteran hiring, retention, and professional development. We recognize the contributions and sacrifices made by our veterans and value the unique expertise and leadership qualities they bring to our workforce. We strive to provide veterans with the resources and tools necessary to maximize their employment opportunities, and to assist veterans with their transition into civilian life by applying the valuable skills, knowledge and training acquired in service to positions and career paths at all levels within our large organization. Click on the resource link below to learn more about how the County of San Diego supports its veterans.
: Do you need assistance translating your military experience into civilian experience? This tool can help!
The County of San Diego and its employees embrace the vision of: a just, sustainable, and resilient future for all. Our values include: integrity, equity, access, belonging, excellence, and sustainability. Each of which are infused throughout our operations. While also embracing a mission of strengthening our communities with innovative, inclusive, and data driven services through a skilled and supported workforce. Click here for more information on our Strategic Plan (sandiegocounty.gov) as well as our commitment to serve everyone, to build a Framework for the Future that will create a County that works for all.
Under California Government Code Sections 3100 - 3109, public employees are designated as disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.
The County of San Diego is committed to valuing diversity and practicing inclusion because our diverse workforce is our greatest asset, and our customers are our number one priority.