CSU Spur Events Assistant

Posting Detail Information Working TitleCSU Spur Events Assistant Position LocationDenver, CO Work LocationPosition is fully in-office/in-person Research Professional PositionNo Posting Number202401893AP Position TypeAdmin Professional/ Research Professional Classification TitleTechnical/Support III Number of Vacancies Work Hours/Week19 Proposed Annual Salary Range$38,050 - $41,600 (based on 1.0 FTE) Employee Benefits Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf) Explore the additional perks of working at CSU here. For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) . Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) ! Desired Start Date Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on11/11/2024 Description of Work Unit The Colorado State University ( CSU ) System, along with its partners, has developed a unique and exciting public facility called CSU Spur at the National Western Center in Denver, Colorado. The CSU Spur campus houses three buildings focused on water, food and agriculture, human and animal health, and sustainability. Within the Spur buildings, CSU conducts research and convenes experts from around the globe; students of all ages engage with science and have opportunities for exploratory learning, transforming their thinking about food, water, and health, and the careers available in these fields; and partners join in programming the space and bring evolving content to the year-round campus. The CSU System is made up of CSU in Fort Collins, CSU Pueblo, CSU Global, and initiatives like CSU Spur. More information about CSU Spur is available atwww.csuspur.org. Position Summary CSU Spur is seeking the newest member of the dynamic Spur campus team – Events Assistant. This position is a part-time position that delivers event assistance for an active year-round operation of events and conferences at the CSU Spur Campus. A full line of services and CSU facilities are offered to both internal constituencies and external clients. This position is expected to help manage events logistics and operations for events at CSU Spur for clients from CSU and the community beyond. As a member of the Events Team, this position will assist with event setup and logistics at the CSU Spur Campus including event requests, use agreements, room configuration, logistics, and vendor relations. The Events Assistant will provide on-site and on-call assistance throughout events. Reflecting departmental and institutional values, candidates are expected to have the ability to advance CSU Spur’s commitment to diversity, inclusion, and sustainability. The Events Assistant models excitement for the profession and has the talent to incorporate best practices into the organizational culture. To be successful, the individual must possess outstanding interpersonal skills and be detail-oriented, with an understanding of providing exceptional customer service and problem-solving skills in a professional manner. The individual must have a strong background in communication and attention to detail. This position should expect to work outside the standard University business hours, including early mornings, late evenings, and weekends. This is an Administrative Professional that reports directly to the Manager of Events and is a non-exempt position. Required Job Qualifications High School Diploma or GED Must demonstrate a positive attitude both on and off the job Strong oral and written communication skills A demonstrated interest in customer service hospitality, event planning, and customer service Ability to work independently with medium supervision Highly flexible and willing to handle a wide variety of tasks in detail-oriented fashion A high level of maturity and professional conduct in both actions and appearance while working with university staff, visitors, guests, peer employees, and vendors Understanding of peer supervision and accountability Ability to lift at least 35 lbs. and stand for long periods of time Preferred Job Qualifications Bachelor’s degree in Hospitality, Communications, Public Relations or related field 1 year experience in the event or hospitality industry Fluent in Spanish Diversity Statement Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion. Essential Duties Job Duty CategoryEvent Coordination Duty/Responsibility Ensure all event spaces are setup and arranged according to the event specifications, this includes but is not limited to setting the tables, chairs, and basic audio-visual equipment. Return all equipment to its proper locations for storage and cleaning Ensure that conference rooms are clean, neat and presentable Contact responsible department if assistance is needed Ensure that all AV equipment is in proper working order; Contact IT department for any needs Teach basic use of in-room A/V equipment Be the onsite contact for smaller events or assistant the manager of events with larger events Assist with vendor delivery/pickup Work scheduled front desk shifts during event hours if needed and find a replacement team member for any shifts they are unable to work. Actively support other members of team and work collaboratively as a team Percentage Of Time80 Job Duty CategoryClient Engagement Duty/Responsibility Shadow the Manager of Events during site visits, event meetings, etc. Work towards being the point person on assigned meetings, site visits, etc. Build relationships and clearly communicate with other CSU Spur teams to ensure smooth execution and preparedness of all CSU Spur events. Initiate final venue calls and emails Other duties as assigned Percentage Of Time20 Application Details Special Instructions to Applicants To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. References will not be contacted without prior notification of candidates Conditions of EmploymentPre-employment Criminal Background Check (required for new hires) Search ContactJeremy Davis; Jeremy.Davis@colostate.edu EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu. The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu. The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu. Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) . Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. References Requested References Requested Minimum Requested3 Maximum Requested3 Supplemental Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents Cover Letter Resume List of Professional References Optional Documents