Development Coordinator, Office of Engagement & Extension and CSU Libraries

Posting Detail Information Working TitleDevelopment Coordinator, Office of Engagement & Extension and CSU Libraries Position LocationFort Collins, CO Work LocationPosition qualifies for hybrid/in-office work Research Professional PositionNo Posting Number202401694AP Position TypeAdmin Professional/ Research Professional Classification TitleTechnical/Support II Number of Vacancies1 Work Hours/Week40 Proposed Annual Salary Range$50,000-$55,000 Employee Benefits Colorado State University is not just a workplace; its a thriving community thats transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. + Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf) + Explore the additional perks of working at CSU here. + For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) . + Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) ! Desired Start Date12/02/2024 Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on10/13/2024 Description of Work Unit Who We Are Located in the beautiful town of Fort Collins, Colorado, CSU is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of over 34,000 students, 7,400 employees, 258,000 living alumni, and annual research expenditures exceeding $498 million. Guided by the five supporting Principles of Community: Inclusion, Integrity, Respect, Service, and Social Justice, the University constantly pursues its mission and vision of access, research, teaching, service, and engagement. Within CSU , the Division of University Advancement is integral to achieving and sustaining the Universitys institutional excellence through fundraising and engagement efforts. Our purpose is to connect our alumni, friends, corporations, and foundations to raise the financial support necessary to advance the Universitys mission and vision. With one of the leading development teams in the country, the Division most recently reached its $1 billion fundraising campaign goal 19 months ahead of schedule. The Office of Engagement and Extensions mission at CSU is to connect communities around shared solutions through education, research, and leadership. Extension agents in 64 Colorado counties deliver the research-based education and resources from CSU , Colorados Land Grant University. Our programs serve the current and future needs of Coloradans by providing educational information and programs that safeguard health, increase livelihood, and enhance well-being. The CSU Libraries is an intellectual and interdisciplinary nexus for the CSU community and Colorado residents. We support all students, researchers, and scholars across the university every day! Informed by the CSU Principles of Community, the Libraries provides the CSU community with the resources, tools and guidance necessary to critically engage with the global information landscape. Position Summary The Office of Engagement & Extension ( OEE ) and Libraries Development Coordinator is a full-time position reporting to the Assistant Director of Development. The Coordinator will play an integral role in assisting the team by overseeing the development and administrative fundraising activities that support OEE and CSU Libraries. The Coordinator will infuse diversity, and inclusion into all aspects of their role to contribute to inclusive excellence and to ensure colleagues and donors of all backgrounds feel represented and included. Required Job Qualifications + Bachelors degree from an accredited institution by employment start date + A minimum of 2 years experience, in an administrative role, such as project or office management and/or in a customer-facing role, such as sales, marketing, non-profit management or a development office + A demonstrated ability to engage and effectively communicate with diverse audiences + Ability to travel and work non-standard hours, including early mornings, evenings, and some weekends + Must have a valid drivers license, the ability to obtain a drivers license, or access to a licensed driver by the employment start date Preferred Job Qualifications + Ability to problem solve and exercise initiative and independent judgement + Outstanding writing and editing skills + Strong organizational skills and tracking multiple projects + Understanding of cultivating and maintaining donor relationships and confidentiality + Ability to assist with budgets and prioritize varying and competing demands + Excellent attention to detail and commitment to meeting project deadlines + Experience with Advance database, ascend database, Microsoft Office Suite, and other office-related software with an affinity for learning new technology Diversity Statement Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Departments commitment to diversity and inclusion. Essential Duties Job Duty CategoryDevelopment Operations Duty/Responsibility + Manage development operations to enhance the fundraising activities in the Office of Engagement and Extension and Libraries. + Implement and maintain processes to support the Managing Director of Development and Assistant Director of Development in their donor interactions (write briefs, prepare materials, develop presentations, support proposal creation, new fund paperwork, gift transmittals, gifts in kind, letters of intent, and schedule meetings). + Compile and analyze data and information from the CRM donor database. + Create donor profiles as needed to guide development staff and administrators with their interactions with donors and prospects. + Oversee integrity of donor data and gift fund management (create new funds; track fund agreements; track proposals; enter contact reports; handle all ad-hoc report requests; handle appeal code requests; and manage OEE and Libraries pipeline information in the Ascend database). + Ensure accurate processing of donor gifts in adherence with donor intent and University Advancement, Colorado State University Foundation, and manage the donor acknowledgment process. + Interpret University Advancement policies to faculty and staff within the Office of Engagement and Extension and Libraries systems, and support them in adhering to guidelines and best practices. Percentage Of Time40 Job Duty CategoryDonor Relations/Unit and Donor Impact/Problem Solving Duty/Responsibility + Manage development operations to empower the Managing Director of Development and team to identify, cultivate, solicit, and steward alumni and other major gifts ($25,000+) donors. Responsible for understanding and executing the Donor Bill of Rights, and maintaining positive donor relationships and confidentiality. + Manage gift acknowledgment process (create thank you letters, weekly gift reports, and customized donor communications; track mailings). + Manage overall stewardship strategic in collaboration with Managing Director of Development and team. + Recommend strategic actions to senior leadership by pulling reports, creating presentations and overseeing travel schedules to ensure fundraising priorities and goals are met. + Partner with State 4-H office to coordinate annual Colorado 4-H awards, communicating directly with donors and assisting with event recommendations. + Draft strong, clearly written communications (email and written correspondence, contact reports, etc.) to ensure flow of information is recorded accurately in Ascend database. + Create and manage online giving pages and other fundraising appeals. Compile lists of donors and alumni for use by academic units for mail and email communications, event invitations and solicitations. + Communicate with leadership annual giving level donors about gifts and solicitations. + Create engaging communication strategies for priority audiences (such as Colorado 4-H and Libraries Archives) in conjunction with unit marketing and communication teams. Percentage Of Time40 Job Duty CategoryDevelopment Team Administrative Support Duty/Responsibility + Support the administrative activities for the Managing Director of Development and Assistant Director of Development as needed (take meeting minutes, plan travel, create agendas, support events, etc.). + Coordinate and setup meetings, create briefings and background materials (bios, overview reports, etc.) for OEE and Libraries administrators, faculty and staff. + Prepare, process and route all required gift forms for funds received by OEE and Libraries development team. + Process team expense receipts and travel reimbursements. + Compile weekly gift reports and communicate findings to the Managing Director of Development and/or Assistant Director of Development. + Manage timelines and responsibilities for several different projects while utilizing a strong attention to details. Percentage Of Time20 Application Details Special Instructions to Applicants Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates. Excited about this role even if you dont meet every preferred qualification? We are most interested in finding exceptional candidates and seek to make space for unique and relevant skills and attributes, including those coming from less traditional backgrounds. CSU is committed to building a diverse and inclusive community where unique experiences are valued and everyone has the opportunity to contribute. When you apply, rest assured that your application will be reviewed by a person and will be considered based on competencies needed for success in the position. CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. If you are needing assistance or accommodations with the search process, feel free to contact Kaitlyn Howell, Kaitlyn.Howell@colostate.edu, with any questions. Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Drivers License Search ContactKaitlyn Howell, Kaitlyn.Howell@colostate.edu EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu. The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu. The Coordinator for any other forms of misconduct prohibited by the Universitys Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu. Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) . Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. References Requested References Requested Minimum Requested3 Maximum Requested3 Supplemental Questions Required fields are indicated with an asterisk (*). + * Will you have a Bachelor's degree from an accredited institution by the hire date? + Yes + No + * Do you have a minimum of 2 years experience, in an administrative role, such as project or office management and/or in a customer-facing role, such as sales, marketing, non-profit management or a development office? + Yes + No + * Do you have demonstrated ability to engage and effectively communicate with diverse audiences? + Yes + No + * Do you have the ability to work non-standard hours, including early mornings, evenings, and some weekends? + Yes + No + * Do you have a valid driver's license, the ability to obtain a driver's license, or access to a licensed driver by the employment start date? + Yes + No Applicant Documents Required Documents + Cover Letter + Resume Optional Documents