Development Coordinator, College of Business

Posting Detail Information Working TitleDevelopment Coordinator, College of Business Position LocationFort Collins, CO Work LocationPosition qualifies for hybrid/in-office work Research Professional PositionNo Posting Number202401693AP Position TypeAdmin Professional/ Research Professional Classification TitleTechnical/Support II Number of Vacancies1 Work Hours/Week40 Proposed Annual Salary Range$50,000-$55,000 Employee Benefits Colorado State University is not just a workplace; its a thriving community thats transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. + Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf) + Explore the additional perks of working at CSU here. + For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) . + Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) ! Desired Start Date12/02/2024 Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on10/13/2024 Description of Work Unit The Office of Advancement in the College of Business at Colorado State University is seeking a Development Coordinator. This development team has a dual report to the Division of University Advancement and the College of Business Deans Office. The Development Coordinator will play an integral role in overseeing the operational and administrative activities that support the Colleges fundraising goals. Who We Are Located in the beautiful town of Fort Collins, Colorado, CSU is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of over 34,000 students, 7,400 employees, 258,000 living alumni, and annual research expenditures exceeding $498 million. Guided by the five supporting Principles of Community: Inclusion, Integrity, Respect, Service, and Social Justice, the University constantly pursues its mission and vision of access, research, teaching, service, and engagement. Within CSU , the Division of University Advancement is integral to achieving and sustaining the Universitys institutional excellence through fundraising and engagement efforts. Our purpose is to connect our alumni, friends, corporations, and foundations to raise the financial support necessary to advance the Universitys mission and vision. With one of the leading development teams in the country, the Division most recently reached its $1 billion fundraising campaign goal 19 months ahead of schedule. The College of Business ( COB ) at Colorado State University is a top-ranked AACSB -accredited business school that enrolls more than 5,000 undergraduate and graduate students in on-campus and online programs, with a growing, worldwide alumni base of 34,000. The COBs 8 centers of excellence connect students with industry experts, offering opportunities to expand their networks and engage in experiential learning. The development team in the College of Business builds and maintains relationships with alumni and friends to garner financial support for students, faculty, programs, and facilities that are integral to achieving the Colleges mission of transforming lives and improving the world around us through business education, scholarly research and community engagement. The team works with the dean of the COB , COB faculty and staff, University Advancement, and various campus partners to lead, create, and implement successful development strategies that are a framework for future growth. Position Summary The Development Coordinator will handle all operational aspects of the Colleges development office, including but not limited to donor relations and stewardship initiatives, ensuring the accuracy and integrity of donor data and gift fund management, assisting with internal and external development office communications, and completing administrative tasks to support the team including processing receipts and travel documents, assisting with calendars and scheduling, and other duties affiliated with cultivating and stewarding donors. Additionally, the Development Coordinator will create, maintain and suggest improvements to processes that support frontline fundraisers as well as the dean, department heads, and faculty in their donor interactions. This may include preparing visit/trip materials; entering contact reports in the CRM ; developing presentations; assisting with fundraising material creation and editing; supporting proposal creation; pulling ad-hoc reports, and managing assigned budget. The Development Coordinator will also be responsible for the management of 1 to 3 student interns, including matching their learning goals with the teams business needs, hiring, training, and managing their performance. This position will report to the Executive Director of Development and will assist 3 college development officers. Required Job Qualifications + Bachelors degree from an accredited institution by employment start date + Minimum of 2 years experience in an administrative role, such as project or office management and/or in a customer-facing role, such as sales, marketing, non-profit management or development office + Demonstrates active engagement and support of diverse individuals, opinions and perspectives, and actively engages with and supports the universities mission, vision and values + Ability to work non-standard hours, including early mornings, evenings, and some weekends + Must have a valid drivers license, the ability to obtain a drivers license, or access to a licensed driver by the employment start date Preferred Job Qualifications + Strong written and verbal communication skills + Strong organizational skills and experience tracking multiple projects + Ability to problem solve and exercise initiative and independent judgement + Excellent attention to detail and commitment to meeting project deadlines + Proficient in Microsoft Office Suite and an affinity for learning new technology + Experience supervising students, interns, or staff + Experience working with a donor database, or other CRM system + Working knowledge of CSU departments, divisions, and constituencies Diversity Statement Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Departments commitment to diversity and inclusion. Essential Duties Job Duty CategoryDevelopment Operations Duty/Responsibility + Manage development operations to enhance the fundraising activities in the College of Business + Implement, maintain, and suggest improvements to processes that support frontline fundraisers, the dean, and department heads in their donor interactions (write briefs, prepare materials, develop presentations, support proposal creation, new fund paperwork, gift and gift-in-kind transmittals, letters of intent, pledge forms, travel reports, and schedule meetings) + Maintain proficiency in the CRM systemascend. Input as well as compile and analyze data and information from the CRM donor database + Create donor profiles as needed to guide development staff, dean, and faculty members with their interactions with donors and prospects + Oversee integrity of donor data and gift fund management (create new funds; create and track fund agreements; create and track proposals; enter contact reports; handle all ad-hoc report requests; handle appeal code requests; and manage COB pipeline information in theascenddatabase) + Ensure accurate processing of donor gifts in adherence with donor intent and University Advancement and Colorado State University Foundation policies + Coordinate attendance at university and college events for out of state visitors, and manage event attendees, hosted guests for events and campus tours, and manage all associated details (briefs, reservations, etc.) + Interpret University Advancement policies to faculty and staff within the academic units and centers, and support them in adhering to guidelines and best practices + Exemplify the Divisions commitment to inclusive excellence and demonstrates this in operational tasks, including creating inclusive environments, materials, and communications. Percentage Of Time35 Job Duty CategoryDonor Relations and Unit/Donor Impact Duty/Responsibility + Manage development operations to empower Dean and development team to identify, qualify, cultivate, solicit, and steward alumni and other major gift ($25,000+) donors + Responsible for understanding and executing the Donor Bill of Rights, and maintaining positive donor relationships and confidentiality + Manage gift acknowledgement process (create thank you letters, weekly gift reports, and customized donor communications; track mailings) + Assist with college and departmental advisory committees as needed + Represent the COB Development office in the COB Scholarship award process to ensure adherence to donor intent and terms of fund agreements. + Recommend strategic actions to senior leadership by pulling reports, creating presentations, and overseeing travel schedules to support the university and college fundraising priorities + Draft strong, clearly written communications (email and written correspondence, contact reports, etc.) to ensure flow of information is recorded accurately inascenddatabase + Compile lists of donors and alumni for use by academic units for mail and email communications, event invitations, and solicitations + Manage stewardship and donor communication on behalf of the COB , including coordinating with the COB Marketing and Communications team on electronic marketing and communications, documents, print materials, website updates and social media presence + Assist with special donor engagement projects, as needed (support donor events, order gifts, assist with donor spotlight stories, etc.). + Manage donor events, and assist with the college-wide planning of the COB football suite and tailgate events + Consider how pipeline, communication, events, and donor interactions are representative of, and inclusive to, donors of all backgrounds. Create positive relationships with external constituents of all backgrounds Percentage Of Time30 Job Duty CategoryDevelopment Team Administrative Support Duty/Responsibility + Support the administrative activities for the COB Development team (take meeting minutes, plan travel, create agendas, support events, etc.) + Coordinate and set up meetings, create briefings and background materials (bios, overview reports, etc.) for COB development team, leadership, faculty, and staff + Prepare/process and route all required gift forms for funds received by COB development team + Coordinate and set up trips for the COB development team. Process team expense receipts and travel reimbursements + Compile weekly gift reports and communicate findings to COB development team. + Manage timelines and responsibilities for several different projects while utilizing a strong attention to detail + Assist with calendaring and scheduling for the Executive Director and other development officers Percentage Of Time20 Job Duty CategorySupervision and Budget Management Duty/Responsibility + Manage a team of 1-3 Student Hourly employees. Hire, train and oversee their work in reporting, data management, gift acknowledgement, processing travel and expenses, and special projects. Organize their work schedules, responsibilities, and performance reviews + Create and implement new software and training resources for student interns + Assist the Executive Director in managing a $163,000 budget, including monthly accounting, reporting, and fund management for travel, donor stewardship and alumni events + Implement and maintain internal budgeting and reporting procedures, and suggest improvements to current processes to align with CSU Procurement guidelines + Ensures an inclusive team environment where all student employees feel valued, their ideas welcomed, and their contributions affirmed; contributes to the overall UA division culture and goals of inclusivity through supervision. Consistently works toward elevated cultural competency and inclusive leadership/supervisory tactics. Percentage Of Time15 Application Details Special Instructions to Applicants Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates. Excited about this role even if you dont meet every preferred qualification? We are most interested in finding exceptional candidates and seek to make space for unique and relevant skills and attributes, including those coming from less traditional backgrounds. CSU is committed to building a diverse and inclusive community where unique experiences are valued and everyone has the opportunity to contribute. When you apply, rest assured that your application will be reviewed by a person and will be considered based on competencies needed for success in the position. CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. If you are needing assistance or accommodations with the search process, feel free to contact Kaitlyn Howell, Kaitlyn.Howell@colostate.edu, with any questions. Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Drivers License Search ContactKaitlyn Howell, Kaitlyn.Howell@colostate.edu EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu. The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu. The Coordinator for any other forms of misconduct prohibited by the Universitys Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu. Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) . Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. References Requested References Requested Minimum Requested3 Maximum Requested3 Supplemental Questions Required fields are indicated with an asterisk (*). + * Will you have a bachelor's degree from an accredited institution by the hire date? + Yes + No + * Do you have a minimum of 2 years experience, in an administrative role, such as project or office management and/or in a customer-facing role, such as sales, marketing, non-profit management or a development office? + Yes + No + * Have you demonstrated active engagement and support of diverse individuals, opinions and perspectives, and can you actively engage with and support the universities mission, vision and values? + Yes + No + * Do you have the ability to work non-standard hours, including early mornings, evenings, and some weekends? + Yes + No + * Do you have a valid driver's license, the ability to obtain a driver's license, or access to a licensed driver by the employment start date? + Yes + No Applicant Documents Required Documents + Cover Letter + Resume Optional Documents