Development Coordinator

Posting Detail Information Working TitleDevelopment Coordinator Position LocationFort Collins, CO Work LocationPosition qualifies for hybrid/in-office work Research Professional PositionNo Posting Number202401736AP Position TypeAdmin Professional/ Research Professional Classification TitleTechnical/Support II Number of Vacancies1 Work Hours/Week40 Proposed Annual Salary Range$50,000 - $55,000 Employee Benefits Colorado State University is not just a workplace; its a thriving community thats transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. + Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf) + Explore the additional perks of working at CSU here. + For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) . + Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) ! Desired Start Date12/09/2024 Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on10/20/2024 Description of Work Unit Located in the beautiful town of Fort Collins, Colorado, CSU is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of over 34,000 students, 7,400 employees, 258,000 living alumni, and annual research expenditures exceeding $498 million. Guided by the five supporting Principles of Community: Inclusion, Integrity, Respect, Service, and Social Justice, the University constantly pursues its mission and vision of access, research, teaching, service, and engagement. Within CSU , the Division of University Advancement is integral to achieving and sustaining the Universitys institutional excellence through fundraising and engagement efforts. Our purpose is to connect our alumni, friends, corporations, and foundations to raise the financial support necessary to advance the Universitys mission and vision. With one of the leading development teams in the country, the Division most recently reached its $1 billion fundraising campaign goal 19 months ahead of schedule. The Vice President for Research Advancement unit ( VPRA ) fundraises for the world-class research enterprise and programs at Colorado State University. VPRAs goal is to support the sustained growth of CSUs research by diversifying the funding portfolio for its research programs. VPRA reports to both the University Advancement division and the Office of the Vice President for Research, and collaborates across the University, with academic leadership, development directors, and other key personnel, to lead, create, and implement successful fundraising strategies. The Office of the Vice President for Research has overall responsibility for facilitating the research enterprise on campus. Position Summary The Development Coordinator has numerous responsibilities that support frontline fundraisers so they may use their time cultivating relationships with prospective donors and soliciting gifts. This position will work to develop proposals, reports, and materials to cultivate and steward individual giving to CSU as needed in each unit. This will include establishing metrics, soliciting and analyzing data, identifying target audiences, and assisting the Director of Development for VPRA with a $50,000 budget to maintain and identify resource needs to develop fundraising activities. The Development Coordinator will establish and maintain their own scope of work with limited direction from the supervisor to accomplish responsibilities and will assist with the teams success in meeting annual unit/division goals. This position will infuse diversity, equity, and inclusion into all aspects of their work in order to contribute to ensuring processes and services are inclusive. This person will also work to ensure an inclusive environment for their team and will continuously strive for inclusive excellence. This position is a full-time, permanent appointment, based in Fort Collins, Colorado, reporting to the Director of Development for Research Advancement. University Advancement offers, and this position is eligible for, flexible work arrangements, including hybrid work. Required Job Qualifications + Bachelors degree from an accredited institution by employment start date. + 2 years full-time professional experience in an administrative role, such as project or office management, and/or in a customer-facing role, such as sales, marketing, non-profit management or development. + Demonstrates active engagement and support of diverse individuals, opinions and perspectives, and will actively engage with and support the universitys mission, vision and values + Ability to work non-standard hours, including early mornings, evenings, and some weekends + Must have a valid drivers license, the ability to obtain a drivers license, or access to a licensed driver by the employment start date Preferred Job Qualifications + Strong written and verbal communication skills + Strong organizational skills and experience tracking multiple projects + Ability to problem solve and exercise initiative and independent judgement + Excellent attention to detail and commitment to meeting project deadlines + Proficient in Microsoft Office Suite with an affinity for learning new technology Diversity Statement Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Departments commitment to diversity and inclusion. Essential Duties Job Duty CategoryFundraising/Operations/Program Management/Project Development Duty/Responsibility + Management of office operations, interactions with campus partners, scheduling corporate and donor visits, track fundraising progress through Advance reporting. + Coordinate prospect and proposal strategy between CSUs colleges and units as well as and campus leadership. + Facilitate relationships with corporate partners, donors, prospects, University personnel, and serve as an ambassador to connect the CSU community to VPRA . + Manage and coordinate events; prepare and adhere to event budget; select and setup location, caterers, menus, and mementos; work with the marketing team to develop save-the-date notices, emails, invitations, and programs; arranging parking, transportation, and photography. + Establish and maintain relationships with a wide range of constituents locally, regionally, and nationally and seek out opportunities for team to connect with corporations, donors and the University through engagement efforts. + Serve as an ambassador to connect the CSU community to Advancement. + Maintain confidential files and records, anticipate concerns, be creative in performing work assigned. + Anticipate and address upcoming assignments, and solve potential roadblocks, and understanding when to take difficult problems to the supervisor for resolution. + Prepare gift fund request forms, acquire necessary signatures, and ensure paperwork is fully executed and is processed in a timely manner, including, gift transmittals, gifts in-kind, letters of intent, and electronic giving. + Coordinate direct mailing and other solicitation initiatives with Annual Giving, Research and provide summaries of selected donors. + Successfully interact and work with a diverse range of colleagues, campus partners, corporate entities and donors by demonstrating a commitment to inclusive interactions and environments. Examine how communications, processes, reporting, and projects can be more inclusive. Percentage Of Time45% Job Duty CategorySupervision, Budget Management Duty/Responsibility + Assist the unit Director in managing a $50,000 budget. + Coordinate schedules and projects with student workers and other office staff to ensure the work is performed correctly and on deadline. + Supervise student workers, including managing the hiring, training, daily performance, staffing of the reception desk, and formal and informal performance feedback for the student employees. + Ensures an inclusive team environment where all student employees feel valued, their ideas welcomed, and their contributions affirmed; contributes to the overall UA division culture and goals of inclusivity through supervision. Consistently works toward elevated cultural competency and inclusive leadership/supervisory tactics. + Reconcile accounts; determine amount in expendable accounts to reinvest into matching endowment accounts. + Manage and expedite a consistent model for travel reimbursements, official function procedures (receipts), and internal purchase orders with appropriate colleagues. + Consider how purchasing choices can support local and underrepresented businesses. + On a monthly basis, oversee account balances and work with the Unit accountant to pay expenses and ensure gift funds are allocated correctly. Percentage Of Time20% Job Duty CategoryCommunication and Program Strategy Duty/Responsibility + Write, edit, and assist with designing written communication pieces including newsletter articles, emails, thank-you letters, proposals, and impact reports. + Oversee all planning and logistics for meetings team meetings, prepare agendas, briefs and back up materials, communicate and track action items on an ongoing basis. + Assist in creating new marketing and leave-behind pieces, and update/revise existing pieces before reprinting. + Responsible for all aspects of the donor acknowledgement process (execute weekly process, regularly update and amend thank-you templates, maintain/update policy and procedures, etc.) to ensure that the unit promptly and appropriately communicates with donors and ensure appropriate recognition. + Prepare gift fund request forms, acquire necessary signatures, and ensure paperwork is fully executed and is processed in a timely manner, including, gift transmittals, gifts in-kind, letters of intent, and electronic giving. + Ensure solicitations or giving options are integrated into most communications. + Coordinate all aspects of phonathon campaigns with Annual Giving. + Exemplify the Divisions commitment to inclusive environment, materials, and communications. Percentage Of Time25% Job Duty CategoryUnit Impact Duty/Responsibility + Manage reporting responsibilities + Attend division trainings to become a proficient user of the CRM (alumni/donor/constituent management) databased maintained by University Advancement, to create, run, and monitor fundraising progress each month. + Prepare print and PowerPoint presentations on fundraising progress and related impacts, along with reports for internal meetings and external communications. + Collaborate with Donor Relations on endowment reporting impact letter. + Coordinate outreach/education efforts with development colleagues to build top-of-mind awareness of unit impact and initiatives. + Actively engage with the mission, vision and values of both the unit and University Advancement. Consistently work toward elevated cultural competency and self-growth on the topics of diversity, equity, and inclusion. Percentage Of Time10% Application Details Special Instructions to Applicants Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates. Excited about this role even if you dont meet every preferred qualification? We are most interested in finding exceptional candidates and seek to make space for unique and relevant skills and attributes, including those coming from less traditional backgrounds. CSU is committed to building a diverse and inclusive community where unique experiences are valued and everyone has the opportunity to contribute. When you apply, rest assured that your application will be reviewed by a person and will be considered based on competencies needed for success in the position. CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. If you are needing assistance or accommodations with the search process, feel free to contact Jerick Flores (Jerick.Flores@colostate.edu). Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Drivers License Search ContactJerick Flores (Jerick.Flores@colostate.edu) EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu. The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu. The Coordinator for any other forms of misconduct prohibited by the Universitys Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu. Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) . Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. References Requested References Requested Minimum Requested3 Maximum Requested3 Supplemental Questions Required fields are indicated with an asterisk (*). + * Will you have a bachelors degree from an accredited institution by the employment start date? + Yes + No + * Do you have 2 years full-time professional experience in an administrative role, such as project or office management, and/or in a customer-facing role, such as sales, marketing, non-profit management or development? + Yes + No + * Do you demonstrate active engagement and support of diverse individuals, opinions and perspectives, and will you actively engage with and support the university's mission, vision and values? + Yes + No + * Do you have the ability to work non-standard hours, including early mornings, evenings, and some weekends? + Yes + No + * Do you have a valid drivers license, the ability to obtain a drivers license, or access to a licensed driver by the employment start date? + Yes + No Applicant Documents Required Documents + Resume + Cover Letter Optional Documents