Colorado State University
Administrative Coordinator
Colorado State University, Fort Collins, Colorado, us, 80523
Posting Detail Information
Working TitleAdministrative Coordinator
Position LocationFort Collins, CO
Work LocationPosition qualifies for hybrid/in-office work
Research Professional PositionNo
Posting Number202401920AP
Position TypeAdmin Professional/ Research Professional
Classification TitleProf/Indiv Contrib I
Number of Vacancies1
Work Hours/Week40
Proposed Annual Salary Range$50,000-$60,000
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)
Explore the additional perks of working at CSU here.
For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !
Desired Start Date01/06/2025
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on12/01/2024
Description of Work Unit
The One Health Institute ( OHI ) at Colorado State University ( CSU ) is a unit that facilitates research activities at the intersection of human, animal and environmental health. The institute supports transdisciplinary research that spans all eight colleges at CSU and provides infrastructure and framework for collaborative engagement, networking and teaming to find solutions to complex problems.
Position Summary
This position is responsible for coordinating and executing One Health events, managing the full event and meeting calendars for the CSU One Health Institute ( OHI ). The position will provide administrative support to OHI faculty, staff, and students as well as faculty from all 8 Colleges at CSU including Directors/Associate Directors of Centers, Institutes and other Special Academic Units (CIOSU’s) related to OHI needs. The successful candidate must manage multiple priorities and projects and demonstrate attention to detail, creativity, flexibility, self-motivation, strong problem solving, analysis, and communication skills.
Required Job Qualifications
Bachelor’s degree in Business, Communication, Sciences, Liberal Arts or related field.
Events coordinating experience.
At least one year director level calendar management experience.
Administration and office experience.
Knowledge of and experience working with basic regulations, guidelines, policies, other parameters, and objectives to productively communicate with proven ability to meet deadlines and remain on budget.
Demonstrated ability to communicate professionally to diverse stakeholders; both written and verbal.
Demonstrated ability to interact professionally and in a timely manner with internal and external constituents.
Strong project and event planning, administrative, and organizational skills, and demonstrated problem solving ability.
Demonstrated experience in providing exceptional customer service.
Demonstrated computer skills specifically in Microsoft Office Suite.
Preferred Job Qualifications
2+ years of event planning experience.
3+ years of experience in administration, office, and calendar management.
Demonstrated experience and interest in the environment and sustainability.
Strong organizational and detail oriented skills as demonstrated by work experience.
Experience working in research and academic environments.
Developed interpersonal and teamwork skills to successfully work with diverse groups.
Diversity Statement
Ability to advance the department’s commitment to diversity and inclusion through research, teaching and outreach with relevant programs, goals and activities.
Essential Duties
Job Duty CategoryAdministrative Financial Coordination
Duty/Responsibility
Manage Director and OHI event calendars.
Track activity expenditures and manage invoices, POs, and receipts associated with travelers and events.
Maintain and order program supplies as needed.
Maintain P-Card expenditures including purchases, receipts, hospitality forms, and allocations.
Secure necessary PO’s (contracts and budgets) and process orders, paying vendors.
Process speaker honorariums and travel stipends.
Manage the administrative tasks associated with the day-to-day office responsibilities.
Manage and maintain the Institute facilities, including all meeting and conference rooms, common areas, storage, technical equipment and supplies.
Assure that office machines are in working order, ordering necessary supplies/parts and obtaining work orders when appropriate.
File, copy, word-processing, faxes, data entry, edit copy.
Percentage Of Time70
Job Duty CategoryEvents Coordination
Duty/Responsibility
Event responsibilities may include, but are not limited to, coordination of event details, make travel arrangements; work with vendors for services; processing contracts and agreements in accordance with University and State regulations; work with team members to publicize and communicate event details
Coordinate event communications, registration processes and data management for events, and overall support for OHI and the Director in achieving set goals for each event.
Manage and execute event requests for One Health’s Director, staff, affiliates, and collaborators and act as a resource for event planning needs within OHI .
Organize, coordinate, and provide onsite and offsite assistance for conferences, conventions, meetings, seminars, exhibitions, workshops and other events.
Work with vendors within University and State regulations, involving: requirements for events; costs for services; special needs; accommodations, etc.
Responsible for organizing participants’ accommodations and transportation.
Responsible for event follow-up, including report out of notes, meeting highlights, action items.
Maintain the event calendar for OHI event spaces utilized by both internal and external clients.
Serve as the primary point of contact in regard to use of these OHI spaces and coordinate needs for these events with building personnel & Facilities Management as required.
Manage, organize, and coordinate all OHI’s regular and special meetings including monthly project collaborators, workshops, colloquiums, guest speakers, and special happenings as needed.
Provide onsite management and/or support for events, including occasional nights and weekends.
Percentage Of Time30
Application Details
Special Instructions to Applicants
For full consideration, please apply by 12/01/2024, 11:59 pm (MT) with a cover letter addressing the required and preferred qualifications, resume, and contact information for 3 professional references. References will not be contacted without prior notification of candidates.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)
Search ContactJessica Hunter, Jessica.Hunter@colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.
Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
References Requested
References Requested
Minimum Requested3
Maximum Requested3
Supplemental Questions
Required fields are indicated with an asterisk (*).
Do you have a Bachelor’s degree in Business, Communication, Sciences, Liberal Arts or related field?
Yes
No
Do you have experience coordinating events?
Yes
No
Do you have at least one year DIRECTOR level calendar management, events coordination, and administration and office experience?
Yes
No
Do you have administration and office experience?
Yes
No
Do you have knowledge of and experience working with basic regulations, guidelines, policies, other parameters, and objectives to productively communicate with proven ability to meet deadlines and remain on budget?
Yes
No
Can you demonstrate your ability to communicate professionally to diverse stakeholders; both written and verbal?
Yes
No
Do you have a demonstrated ability to interact professionally and in a timely manner with internal and external constituents?
Yes
No
Do you have strong project and event planning, administrative, and organizational skills, and demonstrated problem solving ability?
Yes
No
Do you have demonstrated experience in providing exceptional customer service and computer skills specifically in Microsoft Office Suite?
Yes
No
Applicant Documents
Required Documents
Cover Letter
Resume
Optional Documents
Working TitleAdministrative Coordinator
Position LocationFort Collins, CO
Work LocationPosition qualifies for hybrid/in-office work
Research Professional PositionNo
Posting Number202401920AP
Position TypeAdmin Professional/ Research Professional
Classification TitleProf/Indiv Contrib I
Number of Vacancies1
Work Hours/Week40
Proposed Annual Salary Range$50,000-$60,000
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)
Explore the additional perks of working at CSU here.
For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !
Desired Start Date01/06/2025
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on12/01/2024
Description of Work Unit
The One Health Institute ( OHI ) at Colorado State University ( CSU ) is a unit that facilitates research activities at the intersection of human, animal and environmental health. The institute supports transdisciplinary research that spans all eight colleges at CSU and provides infrastructure and framework for collaborative engagement, networking and teaming to find solutions to complex problems.
Position Summary
This position is responsible for coordinating and executing One Health events, managing the full event and meeting calendars for the CSU One Health Institute ( OHI ). The position will provide administrative support to OHI faculty, staff, and students as well as faculty from all 8 Colleges at CSU including Directors/Associate Directors of Centers, Institutes and other Special Academic Units (CIOSU’s) related to OHI needs. The successful candidate must manage multiple priorities and projects and demonstrate attention to detail, creativity, flexibility, self-motivation, strong problem solving, analysis, and communication skills.
Required Job Qualifications
Bachelor’s degree in Business, Communication, Sciences, Liberal Arts or related field.
Events coordinating experience.
At least one year director level calendar management experience.
Administration and office experience.
Knowledge of and experience working with basic regulations, guidelines, policies, other parameters, and objectives to productively communicate with proven ability to meet deadlines and remain on budget.
Demonstrated ability to communicate professionally to diverse stakeholders; both written and verbal.
Demonstrated ability to interact professionally and in a timely manner with internal and external constituents.
Strong project and event planning, administrative, and organizational skills, and demonstrated problem solving ability.
Demonstrated experience in providing exceptional customer service.
Demonstrated computer skills specifically in Microsoft Office Suite.
Preferred Job Qualifications
2+ years of event planning experience.
3+ years of experience in administration, office, and calendar management.
Demonstrated experience and interest in the environment and sustainability.
Strong organizational and detail oriented skills as demonstrated by work experience.
Experience working in research and academic environments.
Developed interpersonal and teamwork skills to successfully work with diverse groups.
Diversity Statement
Ability to advance the department’s commitment to diversity and inclusion through research, teaching and outreach with relevant programs, goals and activities.
Essential Duties
Job Duty CategoryAdministrative Financial Coordination
Duty/Responsibility
Manage Director and OHI event calendars.
Track activity expenditures and manage invoices, POs, and receipts associated with travelers and events.
Maintain and order program supplies as needed.
Maintain P-Card expenditures including purchases, receipts, hospitality forms, and allocations.
Secure necessary PO’s (contracts and budgets) and process orders, paying vendors.
Process speaker honorariums and travel stipends.
Manage the administrative tasks associated with the day-to-day office responsibilities.
Manage and maintain the Institute facilities, including all meeting and conference rooms, common areas, storage, technical equipment and supplies.
Assure that office machines are in working order, ordering necessary supplies/parts and obtaining work orders when appropriate.
File, copy, word-processing, faxes, data entry, edit copy.
Percentage Of Time70
Job Duty CategoryEvents Coordination
Duty/Responsibility
Event responsibilities may include, but are not limited to, coordination of event details, make travel arrangements; work with vendors for services; processing contracts and agreements in accordance with University and State regulations; work with team members to publicize and communicate event details
Coordinate event communications, registration processes and data management for events, and overall support for OHI and the Director in achieving set goals for each event.
Manage and execute event requests for One Health’s Director, staff, affiliates, and collaborators and act as a resource for event planning needs within OHI .
Organize, coordinate, and provide onsite and offsite assistance for conferences, conventions, meetings, seminars, exhibitions, workshops and other events.
Work with vendors within University and State regulations, involving: requirements for events; costs for services; special needs; accommodations, etc.
Responsible for organizing participants’ accommodations and transportation.
Responsible for event follow-up, including report out of notes, meeting highlights, action items.
Maintain the event calendar for OHI event spaces utilized by both internal and external clients.
Serve as the primary point of contact in regard to use of these OHI spaces and coordinate needs for these events with building personnel & Facilities Management as required.
Manage, organize, and coordinate all OHI’s regular and special meetings including monthly project collaborators, workshops, colloquiums, guest speakers, and special happenings as needed.
Provide onsite management and/or support for events, including occasional nights and weekends.
Percentage Of Time30
Application Details
Special Instructions to Applicants
For full consideration, please apply by 12/01/2024, 11:59 pm (MT) with a cover letter addressing the required and preferred qualifications, resume, and contact information for 3 professional references. References will not be contacted without prior notification of candidates.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)
Search ContactJessica Hunter, Jessica.Hunter@colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.
Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
References Requested
References Requested
Minimum Requested3
Maximum Requested3
Supplemental Questions
Required fields are indicated with an asterisk (*).
Do you have a Bachelor’s degree in Business, Communication, Sciences, Liberal Arts or related field?
Yes
No
Do you have experience coordinating events?
Yes
No
Do you have at least one year DIRECTOR level calendar management, events coordination, and administration and office experience?
Yes
No
Do you have administration and office experience?
Yes
No
Do you have knowledge of and experience working with basic regulations, guidelines, policies, other parameters, and objectives to productively communicate with proven ability to meet deadlines and remain on budget?
Yes
No
Can you demonstrate your ability to communicate professionally to diverse stakeholders; both written and verbal?
Yes
No
Do you have a demonstrated ability to interact professionally and in a timely manner with internal and external constituents?
Yes
No
Do you have strong project and event planning, administrative, and organizational skills, and demonstrated problem solving ability?
Yes
No
Do you have demonstrated experience in providing exceptional customer service and computer skills specifically in Microsoft Office Suite?
Yes
No
Applicant Documents
Required Documents
Cover Letter
Resume
Optional Documents