York City School District
Full-Time Office Manager - Location to be Determined
York City School District, York, PA, United States
Position Type:
Secretarial/Admin Assistants/Office Manager
Date Posted:
5/26/2023
Location:
Administration Building
Closing Date:
06/12/2023 Experience and Qualifications:
Primary Duties and Responsibilities:
Secretarial/Admin Assistants/Office Manager
Date Posted:
5/26/2023
Location:
Administration Building
Closing Date:
06/12/2023 Experience and Qualifications:
- High School Graduate
- Three years secretarial experience required
- Typing/data entry proficiency
- Ability to interact with others in a manner that demonstrates professionalism, respect and dignity
- Act 34 Clearances, Act 151 Clearance, and FBI Clearance (self-paid)
- Act 126 & Act 71 Certifications
- Pre-Employment Drug Testing (self-paid)
- Letter of Interest, Resume and Application directly through the District website
Primary Duties and Responsibilities:
- Performs general secretarial duties to relieve supervisor of office duties and routines, applying knowledge of specific office practices and routines.
- Organize and plan work. Complete assignments on own initiative based on brief instructions.
- Input the building master schedule into the computer and verify the accuracy of the information.
- Coordinate and manage, along with the building principal/supervisor, the purchase order process.
- Coordinate and manage, along with the building principal/supervisor, the office/building budget process.
- Open and scan mail and attach pertinent file data. Compose routine letters and memoranda for supervisor's signature on own initiative or from general verbal instructions.
- Distribute/collect employee time cards and maintain twelve month clerical employees' vacation schedule and personal days/attendance records.
- Arrange for substitute coverage for absent staff members. Contact instructional staff and arrange for individual class coverage when substitutes are unavailable.
- Receive visitors and direct them to proper personnel.
- Type a variety or letters and reports from written copy and prepare special reports pertinent to Supervisor's responsibilities as directed.
- Accumulate data and maintain accurate records and files of confidential and other data.
- Maintain adequate stock of office supplies.
- Improve existing office methods and procedures, forms and filing systems.
- Answer telephones, receive and transmit messages, answer questions and transfer calls as required, operate electronic entrance device.
- Instruct and guide new or lesser-experienced clerical and personnel.
- Operate a variety of office equipment such as computer, typewriter, copier and fax equipment.
- Manage student attendance, along with an administrator, which includes, but is not limited to communicating with the district attendance officers, and sending first legal notices and citations. (Elementary School)
- Assist with the administration of medications in as per the guidance of the school nurse. (Elementary School/Alternative School)
- Registration of all new or transferred students (Elementary school)
- Coordinates Kindergarten Registration each spring. (Elementary school)
- All other duties as assigned