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York City School District

York City School District is hiring: Full-Time Secretary - Information and Techn

York City School District, York, PA, United States, 17401

Position Type:
Secretarial/Admin Assistants/Secretary

Date Posted:
10/11/2024

Location:
Administration Building
Experience and Qualifications:
  1. High School Diploma or GED
  2. Two years of secretarial experience preferred
  3. Computer I Data entry skills
  4. Familiarity with student information systems in a school setting preferred.
  5. Basic understanding of computer products preferred
  6. Ability to interact with others in a manner that demonstrates professionalism, respect, and dignity.
  7. Act 34 Clearance, Act 151 Clearance, FBI Clearance (self-paid)
  8. Drug Screening (self-paid)
  9. Act 126 & Act 71 Training Certificates
  10. Letter of Interest, Resume and Application through the District website
Primary Duties and Responsibilities:
  • Performs general secretarial duties, applying knowledge of specific office practices and routines
  • Open and scan mail and attach pertinent file data.
  • Compose routine letters and memoranda
  • Receive visitors and direct them to the appropriate staff member
  • Type a variety of letters and reports
  • Maintain daily inventory of equipment in IT stockroom.
  • Accumulate data and maintain records and files of confidential and other data and prepare special reports pertinent to Supervisor's responsibilities as directed
  • Complete special assignments and reports as requested
  • Answer questions on routine matters, obtain answers or refer questions to appropriate personne

  • Maintain adequate stock of office supplies
  • Improve existing office methods and procedures, forms and filing systems
  • Answer telephones, receive and transmit messages, answer questions and transfer calls as required
  • Obtain quotes and process purchase orders and invoices for technology equipment according to District procurement guidelines
  • Process incoming orders and inventory
  • Assist with project tracking
  • Assist in tracking IT staff absences and vacations via shared calendar
  • Assist with tracking IT needs within the District
  • Record minutes for all team meetings and distribute
  • Schedule all employee check-ins, monthly building check-ins and department meetings
  • Operate a variety of office equipment such as computer, calculator, copier and fax equipment
  • Any other duties assigned by supervisor