Executive Assistant & Office Manager

02nd July, 2024

Job Brief
Get ready to embark on an electrifying journey with our client, a dynamic private equity firm in Valencia, San CA. They're on the lookout for an experienced Executive Assistant to ensure the seamless operation of their family office. This firm doesn't just work hard; they play hard too! Their vibrant culture is all about recognizing that people matter most, understanding the power of trust, respect, and collaboration in creating something extraordinary.

You'll be the linchpin of the family office, providing high-level administrative support to the principals, steering office operations, and managing diverse projects with flair. You're the organizational mastermind, the proactive powerhouse, and the discreet guardian of sensitive information. This is your chance to shine in a role where no two days are the same, and where your energy and passion will make a real impact. This full-time role offers a generous base salary of $130-150K/year, accompanied by a comprehensive benefits package. Your journey to greatness begins here! Apply now...

The Job

• Master Calendar Management: Coordinate the principals' daily schedules, meetings, and appointments with impeccable precision.
• Top-Notch Communication: Prepare and edit high-quality correspondence, presentations, and documents, ensuring clarity and professionalism.
• Seamless Travel Coordination: Plan intricate travel itineraries for both domestic and international trips, covering flights, accommodations, and ground transportation.
• Efficient Office Operations: Oversee the smooth running of the office, from supplies and equipment to maintenance and vendor management.
• Project Management Pro: Lead and manage special projects, events, and strategic initiatives, ensuring timely and successful completion.
• Finance and legal: Assist with the preparation and coordination of financial and legal documents, working closely with accountants and lawyers.
• Event Planning Extraordinaire: Organize personal and professional events, managing every detail to ensure flawless execution.
• Confidentiality Champion: Handle sensitive information with the utmost discretion, maintaining the highest level of confidentiality.
• Expense and Invoice Management: Streamline expense reporting and invoice processing, ensuring accuracy and timeliness.
• Process Improvement: Continuously seek ways to improve operational processes, emphasizing efficiency and automation.

About you:
You're not just an Executive Assistant; you're a visionary in your own right. You anticipate needs, navigate complexities with ease, and leave no room for error. Your qualities include:

• Bachelor's Degree
• Extensive Experience: Over 10 years of proven success in supporting high-level executives within a family office or UHNW environment.
• Polished Professionalism: You carry yourself with grace and professionalism, easily interacting with team members, clients, and investors.
• Exceptional Communicator: Your communication skills are top-notch, and you're adept at drafting clear, concise, and impactful written communications.
• Detail-Oriented: You possess a keen eye for detail, ensuring that no task is too small and no detail is overlooked.
• Tech-Savvy: Proficient in MS Office Suite and other relevant software, you leverage technology to streamline tasks and improve efficiency.
• Proactive Problem Solver: You anticipate needs and take initiative to address them, navigating complex situations with ease.

Perks and Benefits
This role is, onsite, accompanied by a generous base salary ranging from to $130- $150K annually. And that's not all! Dive into a comprehensive benefits package encompassing health insurance, life insurance, disability coverage, ample paid time off, family planning benefits, and an array of wellness programs.

So what's next:
You likely won't have read this far unless you're looking for work, but isn't it great when that work also seems to be looking for you? Apply now!