Executive Assistant to CEO

02nd July, 2024

Job Brief
Buckle up for the adventure of a lifetime as you step into the world of a groundbreaking CEO! Imagine this: you, the mastermind Executive Assistant, teaming up with an Edtech powerhouse nestled right in the heart of vibrant San Francisco. Our client is on the lookout for a dynamo to fill the role of Executive Assistant extraordinaire.

But here's the deal - it's not just about being whip-smart, curious, and empathic. It's about unleashing your meticulous attention to detail and showcasing your impressive set of tactical skills. Picture effortlessly juggling multiple high-priority requests while maintaining an impeccable level of organization.

And the perks? Get ready for a dynamic hybrid work setup - three days in the office, two days wherever your productivity soars. Plus, we're talking about a competitive base salary ranging from $180,000 to $200,000 per year. If you're ready to match the CEO's enthusiasm and strategic brilliance, the time to act is now - seize the moment and apply! Your extraordinary journey kicks off right here!

The Job:

• Handle a high volume of phone calls, written correspondence, and emails efficiently and effectively.
• Build and maintain strong relationships at all levels of the organization, including regular interaction with company executives, members of the Board of Directors, and high-profile external stakeholders.
• Coordinate business travel arrangements, taking into account individual preferences and corporate travel/expense guidelines, utilizing tools like Concur.
• Expense Management: Manage and track expense reports and receipts, ensuring the regular reconciliation of corporate credit card accounts.
• Meeting and Event Coordination: Coordinate meetings and events, including agenda preparation, materials creation, presentations, minute-taking when necessary, and diligent follow-up on action items.
• Event Planning: Facilitate event planning for both off-site and on-premises events, covering aspects such as communications, venue selection, logistics, travel, hospitality, and technology requirements.
• Task Prioritization: Prioritize conflicting needs, expedite critical matters, and ensure timely follow-up on action items and next steps.
• Collaboration: Work seamlessly with other team members to ensure smooth coordination of tasks and duties.

About you:

• You're a pro at all things Google Workspace, Notion, Asana, monday.com etc.
• You have a working knowledge of Zoom, WebEx, GlobalMeet, Oracle, and Slack
• You have 8+ Years of Powerhouse Support: You're no stranger to directly supporting a C-level executive of an expanding tech company
• You can effectively "push back" when needed, all while remaining open to valuable feedback and learning opportunities
• You're a paragon of discretion, able to handle sensitive information with grace.
• Your written English is a masterpiece, and your communication skills exude confidence and precision.
• Bachelor's Degree: Your academic prowess is the cherry on top.

Perks and Benefits:
This role is, hybrid, accompanied by a generous base salary ranging from to $180- $200K annually. And that's not all! Dive into a comprehensive benefits package encompassing health insurance, life insurance, disability coverage, ample paid time off, family planning benefits, and an array of wellness programs.

If you love to see the far-reaching impact of your work, apply now!