The GW Medical Faculty Associates
Executive Special Assistant
The GW Medical Faculty Associates, Washington, DC
Position Summary
Reporting to the Chief Executive Officer, the Executive Special Assistant supports the MFA Executive Office(s). This role independently evaluates requests and allows or denies access to the executive and provides extensive and effective management of the MFA Executive Office(s) calendar and appointments ensuring a clear purpose and strategic use of the MFA Executive Office(s) time.
Responsibilities
This position typically oversees and manages all aspects of event and meeting planning for the executive's office, including but not limited to budgeting, planning, vendor negotiations, contracts, executive preparation and execution. This position assumes primary responsibility for preparation and dissemination of executive communications, developing presentations, and the tracking and monitoring of the organization's progress on key strategic initiatives.
This role also provides high-level advising on administrative matters to the MFA Executive Office(s) and other senior leadership, to include exercising strong judgment in scheduling and screening requests for meetings with the MFA Executive Office(s) and in handling day-to-day operational decisions while escalating as appropriate. This position serves as a liaison between the MFA Executive Office(s) and other departments within or outside MFA.
This position will draft letters, memos, minutes, documents, and other applicable MFA forms; seeks answers and solutions to inquiries utilizing independent judgment in preparing responses, assists in the preparation and maintenance of the MFA Emergency Management Action (Evacuation) Plan and the Continuity Operations Plan Documents. Assists in the preparation and reconciliation of budgetary accounts; maintains subsidiary reports and reconciles against actual expenditures; manages the preparation of invoices, deposits, etc.; and performs other budgetary-related duties, as necessary. Responsible for the research and approval of expense reports and the accurate maintenance of backup documentation. Provides general support and operational administrative guidance to staff, as necessary.
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications
Education
Experience
Competencies
Confidentiality, discretion, and integrity are essential, including but not limited to matters for which the premature release of the information would be detrimental to the interests of the University.
About GW MFA
The GW Medical Faculty Associates (MFA) was incorporated in July 2000 as a not-for-profit, physician-led practice group. The organization functioned as an independent organization in support of The George Washington University School of Medicine and Sciences as a multi-specialty physician practice group. The GW MFA has grown to become the largest independent academic physician practice in the Washington, DC metro region with more than 500 physicians and nearly 200 APP providers. In 2018, the MFA bylaws were revised to allow The George Washington University to serve as the sole corporate member while the MFA retained independent 501c3 status. The purpose of the change was to ensure alignment between the MFA and The George Washington University.
MFA physicians provide comprehensive patient care, offering one practice for the whole person with 52 medical and surgical specialties. As members of the GW School of Medicine and Health Sciences faculty, MFA providers are teachers and mentors for medical students, residents, fellows, and researchers preserving the rich tradition of academics, research, and healing. In addition to maintaining a closely integrated alliance with The George Washington University and The George Washington University Hospital (GWUH) which is separately owned and operated by Universal Health Services (UHS), the GW MFA has active referring relationships with 12 area hospitals.
The GW MFA's leading healthcare presence in the DC metro region is complemented by a network of community-based practices in DC, Maryland, and Virginia. Given its geographic location in central NW Washington, DC, and proximity to more than 175 resident embassies, the MFA continues to evolve its international clinical outreach.
MFA is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Reporting to the Chief Executive Officer, the Executive Special Assistant supports the MFA Executive Office(s). This role independently evaluates requests and allows or denies access to the executive and provides extensive and effective management of the MFA Executive Office(s) calendar and appointments ensuring a clear purpose and strategic use of the MFA Executive Office(s) time.
Responsibilities
This position typically oversees and manages all aspects of event and meeting planning for the executive's office, including but not limited to budgeting, planning, vendor negotiations, contracts, executive preparation and execution. This position assumes primary responsibility for preparation and dissemination of executive communications, developing presentations, and the tracking and monitoring of the organization's progress on key strategic initiatives.
This role also provides high-level advising on administrative matters to the MFA Executive Office(s) and other senior leadership, to include exercising strong judgment in scheduling and screening requests for meetings with the MFA Executive Office(s) and in handling day-to-day operational decisions while escalating as appropriate. This position serves as a liaison between the MFA Executive Office(s) and other departments within or outside MFA.
This position will draft letters, memos, minutes, documents, and other applicable MFA forms; seeks answers and solutions to inquiries utilizing independent judgment in preparing responses, assists in the preparation and maintenance of the MFA Emergency Management Action (Evacuation) Plan and the Continuity Operations Plan Documents. Assists in the preparation and reconciliation of budgetary accounts; maintains subsidiary reports and reconciles against actual expenditures; manages the preparation of invoices, deposits, etc.; and performs other budgetary-related duties, as necessary. Responsible for the research and approval of expense reports and the accurate maintenance of backup documentation. Provides general support and operational administrative guidance to staff, as necessary.
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications
Education
- Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 5 years of relevant professional experience. Degree requirement may be substituted with an equivalent combination of education, training and experience.
Experience
- Five or more years of relevant professional experience
Competencies
- Excellent communications skills, both verbal and written in addition to excellent customer service skills and telephone etiquette.
- A professional demeanor with a positive disposition and problem-solving capabilities.
- Strong attention to detail.
- Excellent organizational, time management, and record-keeping, skills.
- Proficient in Microsoft Office Suite: Word, Excel, and PowerPoint.
- Able to work independently in a fast-paced environment with the ability to multi-task.
- Able to effectively represent MFA Executive Office(s) internally and externally.
- Ability to work in a multicultural environment.
- Sensitive to the needs of the MFA community.
Confidentiality, discretion, and integrity are essential, including but not limited to matters for which the premature release of the information would be detrimental to the interests of the University.
About GW MFA
The GW Medical Faculty Associates (MFA) was incorporated in July 2000 as a not-for-profit, physician-led practice group. The organization functioned as an independent organization in support of The George Washington University School of Medicine and Sciences as a multi-specialty physician practice group. The GW MFA has grown to become the largest independent academic physician practice in the Washington, DC metro region with more than 500 physicians and nearly 200 APP providers. In 2018, the MFA bylaws were revised to allow The George Washington University to serve as the sole corporate member while the MFA retained independent 501c3 status. The purpose of the change was to ensure alignment between the MFA and The George Washington University.
MFA physicians provide comprehensive patient care, offering one practice for the whole person with 52 medical and surgical specialties. As members of the GW School of Medicine and Health Sciences faculty, MFA providers are teachers and mentors for medical students, residents, fellows, and researchers preserving the rich tradition of academics, research, and healing. In addition to maintaining a closely integrated alliance with The George Washington University and The George Washington University Hospital (GWUH) which is separately owned and operated by Universal Health Services (UHS), the GW MFA has active referring relationships with 12 area hospitals.
The GW MFA's leading healthcare presence in the DC metro region is complemented by a network of community-based practices in DC, Maryland, and Virginia. Given its geographic location in central NW Washington, DC, and proximity to more than 175 resident embassies, the MFA continues to evolve its international clinical outreach.
MFA is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)