Administrative Assistant Job at Global Pharma Tek in Tallahassee

Position Title: Administrative Assistant Duration: 12 Months with possibility of extension Location: Tallahassee, FL WORK ENVIRONMENT: In-Office - Professional office environment DRESS CODE: Business Casual Complete Description: FL-Customer-Children's Medical Services-Administrative Assistant - May have an opportunity for temp to hire. CANDIDATE RESPONSIBILITIES: Providing administrative support to the Chief of Medical Services Assist with daily administrative operations in the Division of Children's Medical Services as directed by the Customer. Answer and re-direct calls on a multi-line phone system as directed by the Customer. Sort and distribute (internal and external) mail as directed by the Customer. Greet and assist visitors in finding the correct destination as directed by the Customer Ensures compliance with Customer policies and procedures. Assists the Bureau Chief in coordinating daily operational functions within the Division. Coordinates, reviews, edits, and formats outgoing correspondence. Drafts, formats, and completes routine memos and letter within established timeframes. Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff. Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials. Coordinates and makes arrangements pertaining to conferences calls. Attends staff and other meetings as required.