Aston Carter
Aston Carter is hiring: Administrative Assistant in Batavia
Aston Carter, Batavia, OH, United States
Job Title: Administrative Assistant
Job Description
We are looking for an Administrative Assistant to support our Engineering team at the Batavia, OH location. This role requires proactive, high-quality support to manage administrative tasks and prioritize commitments, ensuring timely support in a fast-paced, projectized environment. Join us in a dynamic, inclusive, and international working environment with opportunities across various functions and regions.
Responsibilities
You will be working in a dynamic, inclusive, and international setting. The environment supports collaboration across different teams in an agile and diverse context. Expect a professional atmosphere that fosters growth and teamwork. Dress code is business casual.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Job Description
We are looking for an Administrative Assistant to support our Engineering team at the Batavia, OH location. This role requires proactive, high-quality support to manage administrative tasks and prioritize commitments, ensuring timely support in a fast-paced, projectized environment. Join us in a dynamic, inclusive, and international working environment with opportunities across various functions and regions.
Responsibilities
- Provide proactive and timely support to the project team with day-to-day administrative tasks, including agendas coordination, meetings, visitor arrangements, communications, presentations, document validation, lists, and organization chart updates.
- Manage general administration activities efficiently by anticipating needs, prioritizing tasks, and preparing information to ensure timely follow-up.
- Organize and coordinate workshops, meetings, and events from start to finish.
- Arrange travel and logistics for team members and visitors.
- Coordinate onboarding activities for new team members.
- Take notes during meetings.
- Support weekly and monthly operation reviews.
- Proficiency in Teams, Outlook, Excel, PowerPoint, Word, Notes, and other MS applications.
- At least 3 years of successful administrative assistant experience supporting a team.
- Excellent communication and organizational skills.
- Strong interpersonal, networking, and communication skills.
- Flexibility with proven service orientation and good listening skills.
- Trustworthiness and the ability to work in a multicultural environment.
- Collaborative and resourceful with a positive mindset.
- Self-starter who takes initiative in an extremely fast-moving large capital project.
- High School diploma required.
- Associate's Degree preferred.
You will be working in a dynamic, inclusive, and international setting. The environment supports collaboration across different teams in an agile and diverse context. Expect a professional atmosphere that fosters growth and teamwork. Dress code is business casual.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.