DLR Group is hiring: Administrative Assistant in Charlotte

DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet. If this sparks your interest, you're in the right place.

We have an opening for an Administrative Assistant in Charlotte, NC.

Position Summary:

As an Administrative Assistant at DLR Group, you will be the first point of contact for our vendors and visitors. You will be responsible for greeting and providing a welcoming environment to all visitors, answering incoming calls, performing ad hoc administrative tasks, and assisting with project-based support duties as needed. Additionally, you will be tasked with meeting coordination, presentation set-up and breakdown, and overall office organization. This position is 100% on-site, M-F, during business hours.

What you will do:

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet persons entering the establishment, determine the nature and purpose of the visit and direct or escort them to specific destinations.
• Operate office equipment such as fax machines, copiers, phone systems, and conference room equipment and arrange for repairs when equipment malfunctions.
• Schedule and set up space or equipment for meetings and special events.
• Coordinate lunch orders.
• Maintain shared resources and calendars.
• Coordinate scheduling of conference rooms and shared resources.
• Collect, sort, distribute, or prepare mail, messages, shipments, or courier deliveries.
• Maintain supply inventories and order materials or equipment asneeded.
• Learn to operate new office technologies as they are developed and implemented.
• Search files, databases, or reference materials to obtain needed information.
• Assist in financial processing as needed.
• Assist in onboarding new hires.
• Assist with reprographic requests, such as printing and binding.
• Assist with unique travel scenarios and assist as unexpected circumstances arise.
• Maintain a clean and organized office environment, including kitchen, break areas, and supply rooms.

Required Qualifications:

• 3 or more years administrative assistant experience.
• Proficient with Microsoft Office Suite.
• Excellent communication skills, both verbal and written.
• Proactive, independent thinker possessing a high attention to detail and ability to prioritize.
• Working knowledge of business procedures and office equipment.

Preferred Qualifications:

• Previous experience in hospitality or customer service environment.
• Experience in architecture, engineering, or construction (A/E/C) industry.
• Experience and knowledge using AIA software.

DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects.

We are 100% employee-owned: every employee is literally invested in our clients' success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge, the ME2040, and the SE2050, and are an initial signatory of the China Accord and the AIA 2030 Commitment.

Through our values - commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, teamwork - we elevate the human experience through design, together.

We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.