Administrative Assistant Job at DLR Group in Chicago

DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet. If this sparks your interest, you're in the right place.

We have an opening for an Administrative Assistant. We operate within a hybrid work model, supporting flexibility between office time and work from home. Considering this model, this role could be based in the following cities:

* Chicago

Position Summary:

As an Administrative Assistant at DLR Group you will be the first point of contact for our vendors and visitors. You will be responsible for greeting and providing a welcoming environment to all visitors, answering incoming calls, performing ad hoc administrative tasks and assisting with project-based support duties as needed. Additionally, you will be tasked to aide with meeting coordination, presentation set-up and break down, and overall office organization. This position is 100% on-site, M-F, during business hours.

What you will do:

* Greet all visitors and vendors providing guidance of the office space.

* Answer all incoming calls and route to the correct location.

* Perform basic accounting tasks such as order entry and expense reporting.

* Provide project-based support for various firm projects and initiatives.

* Maintain overall office organization and cleanliness.

* Coordinate conference rooms events and meetings.

* Make travel reservations, manage office calendars, and distribute mail.

Required Qualifications:

* 3 or more years administrative assistant experience.

* Proficient with Microsoft Office Suite.

* Excellent communication skills, both verbal and written.

* Proactive, independent thinker possessing a high attention to detail and ability to prioritize.

* Working knowledge of business procedures and office equipment.

Preferred Qualifications:

* Previous experience in hospitality or customer service environment.

* Experience in architecture, engineering, or construction (A/E/C) industry.

* Experience and knowledge using AIA software.

DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects.

We are 100% employee-owned: every employee is literally invested in our clients' success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge, the ME2040, and the SE2050, and are an initial signatory of the China Accord and the AIA 2030 Commitment.

Through our values - commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, teamwork - we elevate the human experience through design, together.

We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.