Mark Anthony Group is hiring: Office Manager / Executive Assistant in Hillside

Who We Are
The Mark Anthony Group of Companies is one of North America's most diversified and successful private beverage companies focused on the alcohol beverage sector. Founded in 1972, the Company grew organically from a one-man wine importing business to a producer and distributor of fine wine, premium spirits, and ready-to-drink beverages, including White Claw Hard Seltzer.
Role Purpose:

The Office Experience Manager & Executive Assistant will play a critical role in the day-to-day management of the Brewery. This high-energy, proactive individual will enhance our positive, welcoming environment, ensuring the office is well organized, running smoothly and efficiently, and fosters a positive environment for a highly productive, fast-paced office while supporting executives and leaders with general admin tasks.

Accountabilities & Impact:

• Oversee and coordinate office administrative procedures and review, evaluate, and implement new procedures.
• Administrative & Organizational: Proactively identify issues and work towards resolution (i.e. meeting room conflicts, calendar conflicts, supplies and resource planning). Handle sensitive topics and data and operate under strict confidentiality.
• Travel: Arrange travel and accommodation to ensure efficient and cost-effective logistics for all team members. Create and manage itineraries in multiple time zones
• Program Ownership: Birthday Celebrations (Plant Leadership Team, Individual team members: Birthday cards, Birthday Roundtable planning, communication & execution). Anniversary Celebrations: Plant Leadership Team. Town Hall planning, communication and execution. Committee Event planning and support (i.e. Safety, Employee Experience etc.)
• Expenses & Budgets: Conduct analyses and prepare operating budget and maintain inventory and budgetary controls.
• Attention to details
• Time Management & multitasking
• Handle sensitive topics and data
• Office Management- including ad-hoc ordering all office supplies, uniforms, snacks, stationery, and gifts.

Skills & Experiences Needed:

• Associate degree
• Advanced computer skills (MS Office)
• Strong interpersonal skills with ability to interact with all levels
• Proven time management skills (prioritize, multi-task, and meet deadlines)
• 3-5 years' experience
• Take Ownership
• Delivers on Commitments

What we value at Mark Anthony:

Sense of Urgency

• We value sense of urgency because we are a fast-paced company in a fast-paced industry
• You act as if there is No tomorrow and get it done today

Authenticity

• We value authenticity because we need to stay real
• You are authentic, diplomatic, respectful, thoughtful and you always have the best intentions

Simplicity

• We value simplicity; why use 50 words when you can use 5?
• You thrive in ambiguity, are comfortable with change and bring simplicity to complex situations or grey area

Humility

• We value humility; there is no room for egos here
• You're not stubborn, you listen, take feedback/direction and respond quickly to changing direction. We are a team that supports each other

Trust

• We value trust because unless we are both trusted and trusting, we will not succeed as a team
• You put trust in others and do your best to never let anyone down

At Mark Anthony, we believe every team member shares the responsibility of understanding how each of our roles and actions impact Quality, Food Safety, Safety and Continuous Improvement. This collective mindset is the cornerstone of our success as a leader in the consumer beverage space and requires us to mutually build and improve robust processes that guarantee unmatched customer satisfaction and safety.