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Novus Group

Novus Group is hiring: Administrative Assistant (Medical Office) in Pittsburgh

Novus Group, Pittsburgh, PA, US

Job Description

Job Description
Novus Group is your advocate to DIRECT HIRE positions with a multibillion-dollar organization.
Employees of this organization can enjoy the following benefits and much more!

  • Caregiving support for childcare/elderly family members
  • Paid time off up to 5 weeks
  • Student Loan Refinancing / forgiveness
  • Medical, Dental, Vision and other coverages
  • Up to 8% retirement savings match
  • Up to $6,000 per year in Tuition Assistance to you and your immediate family
  • Adoption Assistance, Pet Insurance and Retail Perks & Discounts
  • Ongoing learning
  • Accelerated Career Path
  • Flexible work arrangements
  • 7 holidays per year
  • PTO buy back and selling excess, when eligible
The successful candidate will have a college Degree with 3+ years’ experience working in a medical environment as administrative support person. Intermediate proficiency in Microsoft Office Suite products. Prior experience with travel arrangements, calendar management and completion of expense reports will be required.
Administrative Assistant – Pittsburgh, PA (Lawrenceville Area 15224)

  • Direct Hire
  • Full-time hire with Company
  • On-site Lawrenceville, PA
  • Monday – Friday – Daylight hours
  • $18.00 - $22.00 per hour as new employee (performance raises available, after hire)
Must have at minimum all of the following:

  • High School diploma or equivalent required, College Degree strongly preferred
  • Three (3) years’ experience in an administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software
  • Ability to use applicable MS Suite products (Word, Excel, PowerPoint, Outlook)
  • Working knowledge of business processes and procedures
  • Knowledge of basic accounting and financial principles and functions
  • Ability to analyze data and use basic reasoning skills
  • Prior experience working in a medical environment is strongly preferred
Purpose of the Position:

Provide varied administrative support to a department, a group of professionals and/or multiple departments

Responsibilities:

  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May make travel arrangements.
  • Maintains various accounting and budgetary records (i.e., completes expense reports).
  • Collects, compiles, and analyzes moderately complex data and information.
  • Composes straightforward written descriptions of results.
  • Research, draft, and/or abstract reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
  • May also perform all responsibilities of an Administrative Assistant – Associate:
  • Performs routine clerical functions, such as copying, sorting, filing, and typing.
  • Sets up and maintains varied office files, logs, and records office activities.
  • Orders office supplies and maintains office equipment.
  • Answers, screens, and routes incoming calls and messages.
  • Responds to routine questions
  • Greets, screens, and directs visitors to appropriate staff member.
  • Reviews administrative procedures and interprets them for employees.
  • Maintains supervisor’s calendar (i.e., proactively schedules meetings on supervisor’s behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
  • Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).