Front Desk Administrative Assistant Job at Reytec Construction Resources, Inc. i

Our Front Desk Administrative Assistant is the first person our clients and visitors encounter and is often the “face” of the Company.  The successful candidate will be welcoming with a positive “can-do” attitude. We are seeking someone with the ability to demonstrate great time-management and multi-tasking skills, who shows initiative while working independently and with a discerning sense of urgency when required.  In return, this is a fun working environment with a team atmosphere and the opportunity to learn new skills and develop your potential along the way.

Duties/Responsibilities:

• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him/her to the appropriate location
• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments
• Receives mail, documents, packages, and courier deliveries and distributes items accordingly
• Prepares outgoing mail or packages as needed
• Keeps reception area and conference rooms tidy and ready for meetings.
• Receives and responds to Front Desk email
• Order Office Supplies and maintain an orderly Office Supply Closet
• Order Safety Supplies and maintain orderly Safety Supply Closet
• Light restocking of kitchen/common area supplies
• Provides administrative and clerical support for the HR Department including assisting applicants with Onboarding
• Coordinate monthly birthday and anniversary celebrations
• Assist with new hire orientation
• Perform other duties as assigned

Required Skills/Abilities:

• Outstanding verbal communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Understanding of Administrative and clerical procedures and systems
• Ability to maintain confidential information
• Bilingual (English/Spanish)
• Proficient in Microsoft Office Suite

Education and Experience:

• High School Diploma or equivalent required
• College Degree Preferred
• Minimum two years of administrative assistance experience

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at a time