Office Manager / Administrative Assistant Job at Cullgen in San Diego

Salary: $20-$25/hour

Job Summary:

Cullgen is looking for an Office Manager/Administrative Assistant with excellent organizational skills to provide strong, reliable support for our office operations. The ideal candidate is a self-starter who possesses impeccable communication skills and the ability to work independently while managing multiple projects.

Responsibilities:

• Provide administrative support to the executive team to ensure that company operations run efficiently. Support may include managing professional and personal scheduling, creating agendas, arranging meetings and conference calls, and other company logistics.
• Assist management with business travel reservations including booking flights and hotel reservations.
• Process all incoming and outgoing mail as well as answer phone calls.
• Manage relationship and contract with service providers including Adobe, Box.com, Cox, Spectrum VoIP & phone tree, ADP, FedEx, USPS, Amazon, Staples, etc.
• Organization and coordination of company-wide events, leadership offsites, volunteering opportunities, new hire, anniversary lunches, etc.
• Order and stock office supplies; manage contract negotiation with a variety of vendors to ensure cost-efficacy.
• Keep kitchen stocked with coffee, snacks and drinks.
• Communicate with facility management on any office repairs and maintenance; ensure office cleanliness.
• Coordinate with IT provider on all office equipment.
• Monitor and maintain employee technology inventory (company laptops, cell phones, etc.).
• Field all solicitation emails and calls.
• Assist in other ad-hoc tasks and projects as requested.

 

Qualifications:

• Bachelor’s degree strongly preferred.
• 1+ years of relevant office management or administrative experience required.
• Experience working in a life science organization.
• Excellent writing skills.
• Highly organized and able to manage multiple projects at once.
• Independent, resourceful, and confident with great problem-solving skills.
• High level of proficiency with Microsoft Office; strong computer, technology, and office equipment skills
• Ability to prioritize and take initiative to accommodate workflow.
• Strong interpersonal skills, business sense, and professionalism to communicate with all levels of management and staff; ability to uphold a strict level of confidentiality and discretion.