GREEN AND SPIEGEL US LLC
Bilingual Legal Administrative Assistant Job at GREEN AND SPIEGEL US LLC in Phil
GREEN AND SPIEGEL US LLC, Philadelphia, PA, US
Job Description
Job Description
Description:
- Maintaining filing and organization systems for legal records which includes calendaring relevant expiration dates, inputting and updating database records and notifying legal team of important dates. Generating monthly expiration reports to Attorney and legal support staff.
- Handling incoming and outgoing mail, scanning and distributing to the appropriate personnel.
- Ensuring all FedEx packages are sent.
- Drafting case update emails in English and Spanish to clients to be sent by Attorneys and Case Managers.
- Sending Approval Notice Packets and redacted Petitions to clients.
- Preparing Premium Processing Upgrades, EAD/AP Renewal Applications, Withdrawal Applications, and other immigration case work as assigned by Attorneys and Case Managers.
- Sending disengagement letters and post-green card letters to clients.
- Assisting support staff with passport photo printing.
- Supporting Attorneys and legal staff with copying, printing, scanning of files and client documents.
- Generating emails, reports, memos as assigned by Legal Services Manager.
- Maintaining client contact lists.
- Providing administrative support to attorneys and legal staff as needed.
- Assisting in answering phones in English and Spanish, directing calls to the appropriate office personnel, and receiving messages in a professional and courteous manner.
- If Receptionist is unavailable will assist in greeting visitors within the office, including setting up meeting rooms.
- Coordinating and confirming appointments, including scheduling consultations and conference calls and updating event calendars for the Firm and appropriate personnel.
- Assisting Legal Services Manager and HR Operations Manager in all functions, including but not limited to: planning and facilitating Firm social events, carrying out errands on behalf of the office, interacting with clients in the office and via email, performing basic bookkeeping, and performing other duties and projects as assigned.
- Comprehensive written, verbal, and spoken fluency in Spanish required.
- Strong verbal, written, and organizational skills.
- Willingness to take on added responsibilities and learn new things.
- Ability to show initiative and work as part of a team.
- Attention to detail.
- Ability to multi-task and prioritize.
- Proficient in Microsoft Office and ability to adapt quickly to firm-specific software.
- Excellent time management skills.
- High School degree.