Office Assistant Senior - Community Corrections

Salary : $35,818.00 Annually Location : Newport News, VA Job Type: Full-Time Permanent Job Number: 08399 Department: COMMUNITY CORRECTIONS-GRAND FD Opening Date: 11/19/2024 Closing Date: 12/3/2024 11:59 PM Eastern Function Performs a wide variety of responsible clerical, administrative and technical support duties in a manner that demonstrates a commitment to providing excellent customer service. Some of the work may be complex; some work may require knowledge specific to the department/division. May serve as a lead worker. Examples of Work •Assists with a wide variety of administrative duties and functions. This may include the preparation of the annual budget, departmental goals and objectives, and other reports. Makes decisions on administrative matters and departmental office procedures. •Utilizes a personal computer to store, compile, analyze, and retrieve a variety of documentation and statistical data related to a wide range of departmental/division functions. •Responds to questions from City employees and citizens. •Coordinates meetings between manager, city staff, and general public. May take and transcribe dictation for correspondence, meetings, and conferences. •Assists with special projects as needed. •May maintain departmental/division fiscal records, office supplies, contracts for office equipment, inventory, and on-line procurement process records. May coordinate the procurement process. •May compute bi-weekly payroll. •May serve as a lead worker; may train other staff. •Perform other duties as required. Qualifications Graduation from high school or successful completion of the GED; preferably supplemented by courses in general office procedures, computer science, data entry and/or typing. Minimum of three (3) years work experience in a responsible clerical position. Requires the ability to efficiently use a personal computer and other office equipment to complete tasks. Requires thorough knowledge of office terminology, procedures, and equipment; business arithmetic and English; personal computers and software programs. Requires the ability to read and interpret information; maintain complex records; solve administrative and other problems based on knowledge of established policies, procedures and technical knowledge of departmental operations; maintain effective working relationships with diverse populations. May require a functional knowledge of tools, materials, equipment and suppliers that are specific to an individual department or division. Must successfully complete a criminal background check related to this position prior to any offer of employment or promotion. Any acceptable combination of experience and education may be considered. Benefits Overview The following plans are available the first of the month following one full calendar month of employment: -Health insurance -Dental insurance -Vision insurance -Reimbursement accounts Health insurance offered through Optima Health (1-800-229-1199). For more information on the provider network and pharmacies, see the The vision plan is offered through EyeMed Vision Care. For more information, see the Three dental plans are offered through Delta Dental (Delta Care, Delta Dental PPO, and Delta Dental PPO Plus) 1-800-237-6060. For more information, see the Employees begin accruing annual and sick leave immediately. Other forms of leave include: Maternity Leave Parental Bonding Leave Care for Sick Parent Leave Birthday Leave Personal day (available every quarter) The ten paid holidays each year include: New Year's Day Martin Luther King, Jr. Day President's Day Memorial Day Juneteenth Day Independence Day Labor Day Veterans' Day Thanksgiving Day Christmas Day Employee's birthday A tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation. An after-tax retirement plan, Roth IRA, is offered through the ICMA Retirement Corporation (1-800-669-7400). For more information, see the Group life insurance is offered through the VRS and the carrier is the Minnesota Life Insurance Company. Tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation (1-800-669-7400). For more information, see the Training and Career Development: The Employee Education Assistance Program (EEAP) encourages employee development through (1) educational programs leading to a degree, (2) skilled craft or trade training leading to a certificate or license and (3) coursework to renew and update skills. Eligibility criteria apply. In addition, the City offers training opportunities in technological, leadership, supervisory, and other areas of government/business knowledge and skill development. Medical/Dental and Dependent Care Reimbursement Accounts are offered on a pre-tax basis in order to reduce the amount of tax the employee pays. The Employee Assistance Program (EAP) is confidential and personal counseling service for the employee and their immediate family (757-363-6777, 1-800-899-8174 or Direct deposit into most banks is a convenient finance feature. Savings bonds are available to the City's workforce. Employees are covered for Workers' Compensation where appropriate. 01 Have you graduated from high school or successfully completed a GED? Yes No 02 Do you have at least three years responsible clerical experience? Yes No 03 I understand that if selected for this position, I must successfully pass a criminal background check prior to any offer of employment or promotion. Yes No 04 I understand that if selected for employment in this position, I will be subject to testing for alcohol and controlled substances in accordance with the City of Hampton's current substance abuse policy. Yes No Required Question