Senior Special Event Coordinator

Salary: $51,417.00 - $79,969.00 Annually

Location : Grand Prairie, TX

Job Type: Full Time

Job Number: 2024-00270

Department: Parks, Arts & Recreation

Division: Administration

Opening Date: 09/30/2024

Closing Date: 12/31/2024 5:00 PM Central

Job Summary

We are seeking a Senior Special Events Coordinator to assist the Special Events Manager in planning and managing major events for the Parks, Arts & Recreation Department. This role involves overseeing front-line personnel, coordinating with city departments, vendors, and community groups, and managing partnerships and sponsorships. The ideal candidate will have strong organizational and leadership skills and experience in event coordination. Additional responsibilities include maintaining effective relationships with staff and performing related duties as required. Apply today with the City of Grand Prairie!

Essential Job Functions

This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.
This position has responsibilities that require lifting up to 40 pounds on occasion.

• The typical hours for this position are Monday- Friday from 8am-5pm but will vary for special events based on the schedule for each which are typically nights, weekends, and/or holidays.
  
  
• Assists with planning, directing, and guiding special event functions.
  
  
• Coordinates and develops programming and/or events; communicates with vendors, contractors, entertainers, and designated staff; ensures all services are provided.
  
  
• Coordinates set-up, operation, and tear down of events and helps to facilitate in all operational aspects during the duration of events.
  
  
• Leads staff and/or volunteers for each event; directs employees and prioritizes duties; monitors work activities as relative to each event.
  
  
• Maintains reports of incident and accidents that may occur during events.
  
  
• Monitors and maintains inventory of equipment and supplies for the special event division.
  
  
• Assists in completing contracts, agreements, purchase orders, and other contracts as required; manages negotiations with clients and vendors specific to each event as directed by the Special Events Manager.
  
  
• Coordinates sponsorship opportunities and manages deliverables on executed sponsorship agreement(s) for each event(s).
  
  
• Performs office duties by maintaining report program worksheets daily; developing flyers, profit, and loss reports; scheduling hours for volunteers and part time workers; inputting data into the computer.
  
  
• Assists the Special Event Manager in interacting with employees and the public, answering inquiries, addressing complaints and grievances, responding to emergency issues and assisting patrons.
  
  
• Provides customer service to internal and external customers by responding to requests in a timely and professional manner.
  
  
• Promotes public relations by speaking to schools, groups, organizations, parents, members and participants about programs and the needs of the community.
  
  
• All other duties as assigned by a supervisor/manager within your department/division.

Minimum Qualifications

Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities may qualify. A typical way to obtain the knowledge, skills and abilities would be:

• Education: Bachelor's degree in business, marketing, or other relevant areas
  
  
• Experience: Three (3) years minimum experience in special event/programming/venue operations.
• Licenses: Valid Class C Driver's License required.
  
  
• Certifications Required: None.

The City offers a full range of benefits for full time employees, including, but not limited to the plans as defined in the Benefits Guide.

01

What is the highest level of Education obtained?

• Some high school, no diploma or GED
• High School Diploma/GED
• Some College, no degree
• Technical or Trade School (Did not complete)
• Technical or Trade School (Completed)
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate Degree

02

Do you have a Bachelor's degree in

• Business
• Marketing
• Other Relevant Area

03

Do you have a valid driver's license?

• Yes
• No

04

How many years of experience do you have in special event/programming/venue operations?

• No experience
• Less than 1 year
• 1 year less than 2 years
• 2 years less than 3 years
• 3 years less than 4 years
• 4 years less than 5 years
• 5 years less than 6 years
• 6 years less than 7 years
• 7 years less than 8 years
• Over 8 years

Required Question