Legal Administrative Assistant - DC

OVERVIEW

The Legal Administrative Assistant - D.C. provides administrative and secretarial support to Partners and Associates with a focus on high quality customer service to ensure that the Firm's clients receive excellent support.

RESPONSIBILITIES

• Provides phone coverage using judgment and discretion in screening calls, giving information and taking accurate messages;
• Effectively manages the diary, expense, Interaction and billing processes with attention to detail, and has a good understanding of Finance and client requirements;
• Proactively follows up with various departments and handles problems and inquiries on behalf of Partners and Associates;
• Manages email, calendar and related communications;
• Schedules meetings and sends meeting invitations accordingly;
• Coordinates travel arrangements;
• Handles tasks associated with document production and distribution;
• Maintains and organize files;
• Handles personal matters for attorneys, as requested;
• Proactively offers assistance and provides seamless and consistent backup support to the secretarial team, as well as Conference Services, as needed;
• Partners with Conferences Services to provide support for client and Firm meetings:
  • Greets and announces clients with a welcoming demeanor and escorts them to their destination;
  • Assists with special projects, events, and orders catering for meetings; and
• Perform other duties, as assigned.

QUALIFICATIONS

• High School Diploma required;
• At least 5-7 years of secretarial experience in a service industry firm;
• Proficiency in Microsoft Word, Excel, Outlook, iManage, Chrome River, Intapp, Workshare Compare, and ability to learn and adapt to Firm document style and procedures; Interaction and 3E a plus;
• Excellent interpersonal and communications skills, both written and verbal;
• Ability to work well under pressure and maintain composure in all circumstances;
• Ability to acknowledge assignments, follow instructions, seek clarification as needed and keep attorneys informed of work status and any delays;
• Ability to complete work promptly and efficiently;
• Strong initiative, anticipation of work needs and ability to prepare and respond appropriately;
• Dependability, flexibility and willingness to assist others; and
• Ability to work overtime, as needed, sometimes without notice.

This position is located in our Washington, DC office, and currently has a hybrid work schedule. The hours for this position are 9:00 a.m. to 5:00 p.m., Monday through Friday. The estimated salary range for this position is $90,000 to $110,000 plus overtime. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.