CPO / Contracts Coordinator

$29.58 - $47.33 Hourly

$61,531 - $98,449 Annually

This position is a Pay Band 75

Posting Details

The New Mexico Higher Education Department (NMHED) works to encourage all New Mexicans to pursue a college education by making it more accessible and affordable. The department holds a statewide vision for higher education in which New Mexicans have the ability to achieve the highest level of education they desire, are ensured a seamless educational experience from pre-school through college, can afford to attend one of New Mexico's fine institutions and will succeed once enrolled, and will be prepared to participate in New Mexico's high wage workforce.

THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.

Why does the job exist?

This position performs highly responsible technical, professional, and administrative work related to all contracts and procurements for the Higher Education Department (HED), including the processing of purchase orders, contracts, requests for proposals, invitations to bid, sole source contracts, inter-governmental agreements, memorandums of agreements as well as grants agreements for allocation of agency funding to the Higher Education Institutions.

How does it get done?

This role involves overseeing and approving all agency procurements and purchase orders, ensuring compliance with the New Mexico Procurement Code and MAPS guidelines. Responsibilities include managing requisitions, purchase orders, contracts, RFPs, bids, and grant agreements. The role also involves executing contracts within state guidelines, reviewing ledger reports for regulatory compliance, tracking agency leases, and providing procurement guidance and training to staff. Quarterly updates on procurement activities are reported to the Administrative Services Director.

Who are the customers?

This position serves HED leadership, employees, associated agencies, local organizations and students enrolled in New Mexico Higher Education Institutions.

Ideal Candidate

The ideal candidate will have:
- Extensive procurement and contract management experience
- Financial and grants management expertise
- Analytical and financial analysis skills
- Certifications in procurement

Minimum Qualification

Bachelor's degree in Finance, Accounting, Economics, or Business Administration and five (5) years of directly related experience in budgeting, accounting and/or auditing. For use at the State Investment Council Only: any budgeting, accounting and/or auditing experience is acceptable. Substitutions apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience Education Experience 1 High School Diploma or Equivalent AND 9 years of experience OR High School Diploma or Equivalent AND 9 years of experience 2 Associate's degree in the field(s) specified in the minimum qualification AND 7 years of experience Associate's degree or higher in any field AND 9 years of experience 3 Bachelor's degree in the field(s) specified in the minimum qualification AND 5 years of experience 4 Master's degree in the field(s) specified in the minimum qualification AND 3 years of experience 5 PhD degree in the field(s) specified in the minimum qualification AND 1 year of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain a valid driver's license.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required. Some occasional travel is required for meetings and conferences.

Supplemental Information

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Agency Contact Information: Lisa Alcaraz lisa.alcaraz@hed.nm.gov Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.