University of Washington
FISCAL SPECIALIST 1 (FIXED DURATION / TEMPORARY)
University of Washington, Seattle, Washington, us, 98127
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Job Location Detail:
Fred Hutchinson Cancer Research Center-South Lake Union Posting Date:
11/20/2024 Closing Info:
Open Until Filled Union Position:
Yes Shift:
First Shift Benefits:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website. The purpose of this position is to promote the research objectives of the Thoracic Head and Neck (THN) Program in the Division of Medical Oncology. This position works with the THN study team composed of 12 staff members who work closely with faculty investigators from all programs within the division. Hematology & Oncology has an outstanding opportunity open for a
Temporary
Fiscal Specialist 1 Under the direction of the Program Operations Manager, this position provides a variety of fiscal and program support which includes: invoicing sponsors, processing payments to vendors, database management, purchasing, budget reconciliations, tracking bills, preparing reimbursements and updating established records/trackers to monitor and report the progress of the studies run by the program. DUTIES AND RESPONSIBILITIES Reconcile program budgets using the Clinical Trial Management System, OnCore and Workday ensuring that all expenditures are duly reviewed and approved and all transactions are appropriately documented and in compliance with the University policies. Collaborate and work closely with the THN team in maintaining and updating multiple tracking systems for THN studies providing support in invoicing and collection as needed. Process travel, petty cash, and other reimbursements in compliance with UW, State and Federal policies through the Workday system. Process payments for bills received using ARIBA system. Provide program support as needed for regular program meetings and activities, including facilities/move requests. Set up and maintain efficient and organized fiscal records for the program, including electronic version saved on the program’s shared folders. Responsible for record management and retention. Perform other fiscal and administrative duties as requested. Invoice on an ongoing basis, track and follow up on outstanding invoices. Apply payments to study activity, performing regular financial reconciliation of clinical trial activity and keep up to date reports regarding outstanding revenue and expenses. Assist in budget deficit reporting quarterly, or as requested by Division. Assist in preparation and compilation of financial reports. MINIMUM QUALIFICATIONS Three years of fiscal record keeping experience, or equivalent education/experience. ADDITIONAL REQUIREMENTS Experience with Microsoft Excel and Outlook. Strong communication skills, organizational skills, and attention to detail. Must be highly organized, service-oriented, flexible and resourceful. Self-management and independent judgment is essential to the success of this position. DESIRED QUALIFICATIONS Bachelor’s Degree in Business and Accounting, Health Sciences, or related field or equivalent related education/experience. Experience with grant, clinical trials and gift budgets. Experience with Microsoft Teams. Experience with UW systems (Workday, SAGE, Procard, CTMS OnCore) and other databases and knowledge of UW policies and procedures relating to Procurement, Travel, Record Retention, Inventory Management etc. Advanced level knowledge on Microsoft Excel. Familiarity with medical or scientific terminology. Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My
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Fred Hutchinson Cancer Research Center-South Lake Union Posting Date:
11/20/2024 Closing Info:
Open Until Filled Union Position:
Yes Shift:
First Shift Benefits:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website. The purpose of this position is to promote the research objectives of the Thoracic Head and Neck (THN) Program in the Division of Medical Oncology. This position works with the THN study team composed of 12 staff members who work closely with faculty investigators from all programs within the division. Hematology & Oncology has an outstanding opportunity open for a
Temporary
Fiscal Specialist 1 Under the direction of the Program Operations Manager, this position provides a variety of fiscal and program support which includes: invoicing sponsors, processing payments to vendors, database management, purchasing, budget reconciliations, tracking bills, preparing reimbursements and updating established records/trackers to monitor and report the progress of the studies run by the program. DUTIES AND RESPONSIBILITIES Reconcile program budgets using the Clinical Trial Management System, OnCore and Workday ensuring that all expenditures are duly reviewed and approved and all transactions are appropriately documented and in compliance with the University policies. Collaborate and work closely with the THN team in maintaining and updating multiple tracking systems for THN studies providing support in invoicing and collection as needed. Process travel, petty cash, and other reimbursements in compliance with UW, State and Federal policies through the Workday system. Process payments for bills received using ARIBA system. Provide program support as needed for regular program meetings and activities, including facilities/move requests. Set up and maintain efficient and organized fiscal records for the program, including electronic version saved on the program’s shared folders. Responsible for record management and retention. Perform other fiscal and administrative duties as requested. Invoice on an ongoing basis, track and follow up on outstanding invoices. Apply payments to study activity, performing regular financial reconciliation of clinical trial activity and keep up to date reports regarding outstanding revenue and expenses. Assist in budget deficit reporting quarterly, or as requested by Division. Assist in preparation and compilation of financial reports. MINIMUM QUALIFICATIONS Three years of fiscal record keeping experience, or equivalent education/experience. ADDITIONAL REQUIREMENTS Experience with Microsoft Excel and Outlook. Strong communication skills, organizational skills, and attention to detail. Must be highly organized, service-oriented, flexible and resourceful. Self-management and independent judgment is essential to the success of this position. DESIRED QUALIFICATIONS Bachelor’s Degree in Business and Accounting, Health Sciences, or related field or equivalent related education/experience. Experience with grant, clinical trials and gift budgets. Experience with Microsoft Teams. Experience with UW systems (Workday, SAGE, Procard, CTMS OnCore) and other databases and knowledge of UW policies and procedures relating to Procurement, Travel, Record Retention, Inventory Management etc. Advanced level knowledge on Microsoft Excel. Familiarity with medical or scientific terminology. Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My
#J-18808-Ljbffr