Boutique Recruiting is hiring: Accounting and Administrative Specialist in Kirkl

Onsite

A leading company in the construction industry is seeking an experienced Accounting and Administrative Specialist to join their team in Kirkland, Washington. This role is pivotal in managing payroll processing for a unionized workforce, and ensuring compliance with varying wage scales, overtime regulations, and state-specific laws. Key responsibilities include overseeing project accounting, integrating payroll with Plexxis software, and assisting in accounts payable and receivable processes. The ideal candidate will have a solid background in payroll and accounting, preferably with experience in a union environment, and will be committed to accuracy and attention to detail while fostering a collaborative work culture.

Salary Range: $60,000-$100,000 / year DOE

Accounting and Administrative Specialist Responsibilities:

• Manage payroll processing ensuring compliance with state-specific regulations and varying wage scales
• Integrate payroll with Plexus software, entering certified payroll data and project management financials
• Assist in accounts payable and receivable processes, ensuring accurate reporting and compliance across multi-state operations
• Enter payroll using physical timecards, ensuring accuracy in dates, pay rates, and union re-rates
• Assist in entering accounts payable invoices and processing payments
• Maintain and file payroll, employee files, and AP/AR documents
• Collaborate with the senior administrator to facilitate efficient operations and accurate financial reporting
• Respond to inquiries and assist employees with payroll-related questions

Accounting and Administrative Specialist Requirements:

• Minimum of 2 years of experience in payroll and accounting
• Experience with union payroll processes and regulations is preferred
• Strong proficiency in Excel; familiarity with templates and report generation
• Detail-oriented with a strong focus on accuracy
• Excellent communication skills and ability to collaborate with team members
• Local to the Kirkland area, with a genuine commitment to remaining in the position long-term

Benefits:

• 100% paid medical, dental, and vision coverage
• Paid time off: 1 week (5 days) in the first year, 2 weeks (10 days) in the second year, plus 2 days of sick leave
• Union holidays are paid
• Positive work culture with individual office spaces, shuffleboard, and a welcoming common area
• Opportunities for growth and promotion based on performance

Apply Now!