Executive Assistant to County Manager Job at Cumberland County, NC in Fayettevil

Salary: $63,428.52 - $72,942.79 Annually Location : 117 Dick Street Fayetteville, NC Job Type: Full-Time Job Number: 202402155 Department: County Administration Opening Date: 07/22/2024 Closing Date: Continuous Salary Grade: 114 Position Overview * This position is being reposted. Previous applicants are still being considered and do not need to reapply* *Salary will be determined by applicants qualifying education and experience* Are you ready to step into an essential role as an Executive Assistant? Join our team and provide invaluable high-level administrative support to the County Manager and Assistant County Managers. As the office coordinator for the County Manager's Office, you'll be the first point of contact, ensuring seamless operations and top-notch customer service. Your responsibilities will involve maintaining consistency in processes, managing legal notices, organizing meetings, training, and travel arrangements, as well as overseeing event hosting and meeting minutes. Dive into a dynamic environment where you'll handle purchasing, assist with hiring paperwork, and provide senior-level administrative support across various projects. If you thrive in a fast-paced, multifaceted role, apply now and be part of our dedicated team shaping the future of our community. Examples of Duties Manages all aspects of administrative and clerical responsibility and provides a high level of office management Prepares written correspondence for the County Manger's Office Prepares agendas, personnel forms, reports, and presentations as required; responsible for the processing of all mail, email, and other forms of communication, maintains calendars, meetings, schedules, correspondence, confidential personnel matters, phones, visitors, citizen's complaints and maintains all files Acts as a liaison for the office working with all county departments, department heads, public officials, and citizens Updates annual time records and is responsible for reviewing and keying timesheets for accuracy on a bi-weekly status for the leadership team Attends department head meetings and other meetings as requested and provides input based on observations, proceedings, and minutes Receives requests, provides research, performs a variety of technical or financial information functions, provides reviews, accesses, and compiles information of tax material, maps, deeds and any additional information as requested and needed for the County Manager Serves as the first point of initial contact for the public, county department heads, managers, supervisors, state and local government officials, county and civic officials, religious leaders, Board of Education, Cape Fear Valley representatives, representatives of other state and local government seeking assistance with all concerns Receives Event Permit Applications from the public and routes to appropriate departments for final approval Develops the annual agenda schedule for the Board of Commissioners meetings and reviews items prepared by departments and works with external agencies in gathering and interpreting the information needed by the Board for decision making items prepared for the agenda Works with County departments, public officials, and citizens in preparing, analyzing, and finalizing the agenda for the Cumberland County Board of Commissioners meetings Reviews agenda items and material from all departments for consistency and accuracy to be submitted on the agenda for the Board of Commissioners Prepares and maintains all records for the office, including public records, to assist the County Manager with necessary documents as quickly as possible Prepares, manages, and maintains the budget for the department Minimum Qualifications Graduation from an accredited four-year college or university with a degree in business administration or related field and three (3) years of experience working in a high-level administrative office or an equivalent combination of education and experience. Management Preference: Executive level governmental office/administrative experience. A formal transcript will be required. College transcripts may be submitted on-line via the attachment feature or mailed to Cumberland County Human Resources, 117 Dick St. Fayetteville, NC 28301. Driving is an essential function of this position. To be considered, you must have a valid driver's license with an acceptable driving record. If your driver's license is from another state, you will be required to obtain and show proof of a valid NC driver's license within 60 days of hire. Negative drug screen and background check are required. Knowledge, Skills and Abilities Thorough knowledge of programs, goals, objectives, policies, and procedures of assigned office or department Considerable knowledge of punctuation, grammar, spelling, and arithmetic; modern office practices, procedures, equipment, and standard clerical technique; and application of standard established bookkeeping principles and techniques for governmental accounting transactions Considerable knowledge in the use of popular and specialized computer-driven word processing, spreadsheet, and database programs Ability to organize workflow and coordinate activities Strong ability to research and analyze program documents and narrative materials, and to prepare moderately complex reports and presentations from information gathered Ability to make routine administrative decisions independently in accordance with laws, regulations, and County policies and procedures, and to solve problems and answer questions; and develop and modify work procedures, methods, and processes to improve efficiency Strong ability to effectively express ideas orally and in writing Cumberland County offers a generous benefit plan including a Government Retirement Plan, 13 paid holidays per year and an Employee Wellness Center Clinic.To see more information about the benefits offered to employees 01 Are you available to work beyond the traditional 40-hour work week on short notice? Yes No 02 How do you prioritize and organize your workload when preparing written correspondence, agendas, reports, and presentations for executive-level personnel? 03 Briefly describe your experience drafting memorandums, letters and action agendas, and transcribing minutes. 04 Briefly describe your experience working with software systems that manage various aspects of government operations to include financial, website and electronic agenda and minute processes. 05 Do you have experience working with budgets? If yes describe your experience. 06 Please verify that your application includes the following information: * Employment history including salary, employer address and phone number, supervisor's name, and reason for leaving each employer.* Applications without the above information will be considered incomplete and NOT move forward in the process.* Resumes can not be considered as a substitute for submitting a formal application. Please take a moment to review this application in its entirety to ensure completion of each segment. (DO NOT SUBMIT A BLANK APPLICATION)* Check yes to verify that you understand and I have read the above statement. Yes No Required Question