Contract Legal Administrative Assistant

Our client is a leading global business law firm looking for a collaborative, results-oriented individual who enjoys working in a fast-paced environment and has exceptional problem-solving skills. Naviga has been engaged to recruit a Contract Legal Administrative Assistant to join their team.

Title: Contract Legal Administrative Assistant
Location: New York, NY

Key Notes/Company Details:

• Headquartered in both Chicago, IL and London, England.
• Multi-Billion Dollar Business, Employing over 3600 Lawyers
• Culture includes individuals of high standards, providing support and collaboration throughout the business
• Work with a reputable global firm known for its excellence in professional services.

Responsibilities:  

• Support tax department partners and assist with overflow tasks for the tax department
• Coordinate extensive travel arrangements and manage related logistics
• Interface directly with clients to support tax department initiatives
• Schedule and organize meetings and calls via Teams and Zoom
• Maintain and update calendars for the tax department
• Prepare professional documents in Word, Excel, and PowerPoint
• Process and submit expense reports accurately and in a timely manner
• Provide back-up support as part of a Client Service Team
• Perform additional duties as assigned

Requirements:

• 2 years of administrative experience in a law firm or professional services organization
• Excellent verbal and written communication skills and strong interpersonal skills to interact with team members, lawyers, clients and other firm departments on a daily basis
• Advanced Microsoft Office skills, including Word, Excel and PowerPoint, and the ability to learn firm-specific programs and software applications as required
• Ability to perform advanced document formatting, conversions and redlining
• Possesses strong practice area knowledge with the ability to understand legal terminology and documentation
• Project management skills to appropriately to accomplish tasks and meet deadlines
• Excellent time management, organizational and problem-solving skills
• Solid document production skills, attention to detail, and ability to proofread for accuracy and content of work
• Remains current in technical skills and practice area knowledge by taking offered online courses and attending organized meetings and training

  Education: 

• High School or GED 
• Bachelor's Degree or some college coursework strongly preferred