Legal Administrative Assistant Job at McGuireWoods in New York

Overview

McGuireWoods LLP has a Practice Administrative Assistant opening in our New York office that will provide high level administrative support to Practice Assistants, Paralegals and Attorneys as needed on a day-to-day basis or on special projects. The ideal candidate will be able to adapt quickly, have strong administrative and organizational skills, demonstrate a high level of professionalism, and will be comfortable working with technology.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Perform administrative tasks such as answering phones, arranging meetings/calls as directed, making travel arrangements, entering attorney time into time management system, and managing calendars.
• File case documents, retrieve case files, and prepare files for closing in accordance with Records Department procedures.
• Prepare material for overnight/mail service deliveries.
• Search, save, and review electronic files/emails; circulate to appropriate parties per instructions.
• Handle payment of matter related invoices and Attorney expense reports via ChromeRiver.

Qualifications

• High school diploma or GED required, or an equivalent combination of education and experience.
• Demonstrated ability to quickly learn and adapt to new technologies.
• Excellent communication skills, with the ability to manage relationships effectively and work as part of a team.
• Ability to think clearly, react positively and evaluate situations to determine appropriate action and act decisively under pressure.
• Highly organized with strong proofreading skills.

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